LOCAL RULES

Hawaii incident report requirements

Your Hawaii incident report has 5 rules to meet. ReportDraft puts every one on your checklist and checks your draft before you sign.

  • A report to the director within 7 working days for a day off or treatment beyond first aid
  • A death notified to the department in the county within 48 hours
  • The employee sent a copy of the report
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Hawaii runs its own workplace safety program, HIOSH, and its reporting rule goes further than federal OSHA: besides deaths, hospitalizations, amputations and eye losses, it covers property damage over 25,000 dollars, and reports are made by phone or in person in Honolulu. Workers' compensation adds a 7 working day report with a copy for the employee. Here is each Hawaii rule with a link to the official text, and what a Hawaii incident report should record.

Last reviewed October 13, 2026 against the official sources listed below.

Incident reportHAWAII / SAMPLE

Sample notes, 140 words

Company: Northgate Fabrication
Site: 1840 Industrial Pkwy, shipping dock 2
Date: 10/08/2026, about 2:15pm
Injured: Luis Romero, material handler, warehouse crew
Supervisor: Tom Reilly
...
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5 Hawaii rules on your checklist, including a call to HIOSH within 8 hours of a death, or 24 hours of a hospitalization, amputation, eye loss or property damage over 25,000 dollars.

Still to add

  • NeededType of incident
  • NeededCompleted by
  • RecommendedNotes for damage to property, equipment or the environment

Filled in for you

Company or organizationNorthgate Fabrication
Site address or location1840 Industrial Pkwy, shipping dock 2
Date of the incidentOct 8, 2026
Employee or person involved (full name)Luis Romero, material handler, warehouse crew
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What Hawaii requires

  • A work-related death is reported to HIOSH within 8 hours, and an in-patient hospitalization, an amputation, the loss of an eye, or property damage over 25,000 dollars from a work-related incident within 24 hours, orally by telephone to (808) 586-9102 or in person at the HIOSH office in Honolulu; when the office is closed, a phone message on that number counts only if it gives all the information the rule requiresHaw. Admin. R. 12-52.1-1 (a), (e), (f) (effective 2018-10-27)
  • Every employer keeps a record of all work injuries known to it, and within seven working days of learning of an injury that causes an absence of one day or more or needs medical treatment beyond ordinary first aid, reports it to the director on the director's form: the employer's name, address and business; the employee's name, age, sex, wages and occupation; the date and hour of the accident; and the nature and cause of the injuryHRS 386-95
  • When an injury causes immediate death, the employer notifies a representative of the department in the county where it happened, personally or by telephone, within forty-eight hoursHRS 386-95
  • The employer sends the injured employee copies of every report filed with the director, except reports of fatal injuriesHRS 386-95
  • By January 31 each year the employer reports each injury on which it is still paying compensation, and within thirty days after the final payment it files a final report; wilfully failing to file a report or give a required notice can bring a fine of up to 5,000 dollarsHRS 386-95

Reporting to HIOSH

A work-related death is reported to HIOSH within 8 hours. An in-patient hospitalization, an amputation, the loss of an eye, or property damage over 25,000 dollars from a work-related incident is reported within 24 hours. Reports are made orally, by calling HIOSH at (808) 586-9102 or in person at its Honolulu office. After hours, a voicemail on that line counts only if it includes every detail the rule asks for.

Workers' compensation reports

Employers keep a record of every work injury they know of. An injury that costs a day of work or needs treatment beyond first aid is reported to the director within seven working days, covering the business, the employee's name, age, sex, wages and occupation, the date and hour, and the nature and cause of the injury. An injury causing immediate death is phoned in or reported in person to the department in that county within forty-eight hours.

The employee gets a copy of every report except fatal injury reports. Injuries still being paid are reported each January 31, a final report follows within thirty days of the last payment, and wilful failures can be fined up to 5,000 dollars.

Common mistakes

  • Not reporting a forklift crash with heavy property damage because no one was hurt.
  • Leaving an after-hours voicemail for HIOSH without all the required details.
  • Counting calendar days instead of working days for the director's report.
  • Not sending the employee a copy of the injury report.
  • Missing the January 31 report on injuries still being paid.

Sources

Last reviewed October 13, 2026. Next review due January 13, 2027. This page explains published rules to help you write your report. It is not legal advice; the official text linked above governs.