Security Deposit Itemized Statement
The written statement a landlord sends after a tenant moves out: the deposit held, each deduction with what it is for, why it is charged and what supports it, the total kept, and the refund due or the balance still owed, sent within the deadline the place sets.
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Sample notes, 124 words
Move-out statement Rental unit: 410 Maple Avenue, Apt 3, Boise, ID 83702 Landlord: Pinecrest Property Management Tenants: Jordan Lee and Priya Raman Moved out Oct 31, 2026, keys returned. Lease ended Oct 31, 2026. ...
We found 4 deductions totaling $577.40: refund due to the tenant $1,222.60.
Still to add
- RecommendedNotes for move-out condition
- RecommendedNotes for refund and questions
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What goes in it
Every security deposit statement from ReportDraft follows the same professional structure, so clients and reviewers find things where they expect them.
- Itemized deductionsDeduction, Why it is charged, Supported by, Amount
- Move-out conditionTwo to four sentences from the notes on the unit's condition at move-out compared with move-in, including anything noted as normal wear and tear and not charged, and photos if the notes mention them. Never state amounts.
- Refund and questionsHow the refund is paid or the balance should be paid, and where (from the notes, such as a check mailed to the forwarding address), and that the tenant may contact the landlord with questions. Never state amounts: the accounting table shows them.
How it works
1. Add your notes. Type or paste what you saw. Rate items with one tap if you like.
2. Get a draft. Findings, recommendations and a summary are written for you, in your report's structure.
3. Check, sign, send. A completeness list shows anything missing. Sign to lock the PDF and download Word too.
Why it pays for itself
Security deposit statement deadlines by state
The key rule in each state, linked to the official text. Each guide lists every rule with its sources, and each template is set up for that state. Last reviewed October 23, 2026.
| State | Deadline | Official source |
|---|---|---|
| AlabamaTemplate | 60 days after the tenancy ends and possession is delivered | Code of Ala. 1975, s. 35-9A-201 (b), (c) |
| AlaskaTemplate | 14 days after the tenancy ends and possession is delivered when the tenant gave proper notice (30 days if you deduct for damage, or if the tenant did not give proper notice) | Alaska Statutes s. 34.03.070 (g) |
| ArizonaTemplate | 14 days, not counting Saturdays, Sundays or legal holidays, after the tenancy ends, possession is returned and the tenant asks for the deposit (a legal holiday in that span moves the date later) | Arizona Revised Statutes s. 33-1321 (D) |
| CaliforniaTemplate | 21 calendar days after the tenant moves out | California Civil Code s. 1950.5 (h) (1) |
| ConnecticutTemplate | 21 days after the tenancy ends, or 15 days after you receive the tenant's forwarding address in writing if that is later | Conn. Gen. Stat. s. 47a-21 (d) (2) |
| DelawareTemplate | 20 days after the rental agreement ends or expires | Delaware Code, Title 25, s. 5514 (f) |
| FloridaTemplate | 30 days after the rental agreement ends | Florida Statutes s. 83.49 (3) (a) |
| IdahoTemplate | 21 days after the tenant surrenders the unit, unless the agreement sets a time (never more than 30 days) | Idaho Code s. 6-321 (2) |
| IllinoisTemplate | 30 days after the tenant vacates or their right of possession ends, whichever is later | 765 ILCS 710/1 (a) |
| MaineTemplate | 21 days after the tenancy ends or the unit is surrendered and accepted, whichever is later, for a tenancy at will; under a written rental agreement, the time it states (never more than 30 days) | 14 M.R.S. s. 6033 (2) |
| MarylandTemplate | 45 days after the tenancy ends | Maryland Code, Real Property s. 8-203 (g) |
| MassachusettsTemplate | 30 days after the tenancy ends | Massachusetts General Laws c. 186, s. 15B (4) |
| MichiganTemplate | 30 days after the occupancy ends | Michigan Compiled Laws s. 554.609 (1) and (2) |
| MinnesotaTemplate | Three weeks after the tenancy ends and you have the tenant's mailing address | Minn. Stat. s. 504B.178, subd. 3 (a) |
| MissouriTemplate | 30 days after the tenancy ends | Revised Statutes of Missouri s. 535.300.3 |
| NebraskaTemplate | 14 days after the tenancy ends | Neb. Rev. Stat. s. 76-1416 (2) |
| New HampshireTemplate | 30 days after the tenancy ends | New Hampshire RSA 540-A:7, I |
| New MexicoTemplate | 30 days after the rental agreement ends or the resident leaves, whichever is later | NMSA 1978, s. 47-8-18 (C) (annotated) |
| New YorkTemplate | 14 days after the tenant moves out | N.Y. General Obligations Law s. 7-108 (1-a) (e) |
| OklahomaTemplate | 45 days after the tenancy ends, possession is delivered and the tenant asks for the deposit in writing | 41 O.S. s. 115 (B) (Oklahoma Statutes, Title 41) |
| OregonTemplate | 31 days after the tenancy ends and the tenant delivers possession | ORS 90.300 (12) |
| PennsylvaniaTemplate | 30 days after the lease ends, or after the unit is surrendered and accepted if that comes first | Landlord and Tenant Act of 1951 (68 P.S.), s. 512 (a) |
| TexasTemplate | The 30th day after the tenant surrenders the unit | Texas Property Code s. 92.103 (a) |
| UtahTemplate | 30 days after the renter vacates and returns possession | Utah Code s. 57-17-3 (2) |
| VirginiaTemplate | 45 days after the tenancy ends or the tenant moves out, whichever is later | Code of Virginia s. 55.1-1226 (G) |
| WashingtonTemplate | 30 days after the rental agreement ends and the tenant moves out | Revised Code of Washington 59.18.280 (1) (a) and (b) |
| West VirginiaTemplate | 60 days after the tenancy ends, or 45 days after a new tenant moves in if that is sooner | W. Va. Code s. 37-6A-2 (a) |
| WisconsinTemplate | 21 days after the rental agreement ends, or after the tenant moves out if that is later (sooner if the unit is re-rented before the agreement ends) | Wisconsin Statutes s. 704.28 (4) |
| WyomingTemplate | 30 days after the rental agreement ends, or 15 days after you receive the renter's new mailing address if that is later (30 days more if the unit is damaged) | Wyo. Stat. s. 1-21-1208 (a) (2026 statutes, Title 1) |
Template preview
Questions
What goes in a security deposit statement?
The written statement a landlord sends after a tenant moves out: the deposit held, each deduction with what it is for, why it is charged and what supports it, the total kept, and the refund due or the balance still owed, sent within the deadline the place sets. ReportDraft lays it out in 3 sections: itemized deductions, move-out condition, refund and questions.
Do my state's rules change the report?
Pick your state when you start. Where we have checked a local requirement against official sources, it is added to your completeness list with a link to the source.
Can I edit the draft?
Yes. Every finding, rating and sentence is editable before you sign. Your own entries always win over anything drafted from your notes.
What do I get at the end?
A signed, locked PDF for your client and an editable Word file, both with your company details. Signed reports keep a fingerprint so later changes are visible.
Which plan covers it?
ReportDraft Landlord covers a security deposit statement along with rental inspections, lead paint disclosures, incident reports, fire extinguisher inspections. Deposit Statements is also sold on its own.
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