Rental Move-In / Move-Out Inspection Report
A room-by-room record of a rental unit's condition at move-in, move-out or a routine visit, signed by landlord and tenant, that protects both sides when the deposit is settled.
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Sample notes, 88 words
Move-in inspection Address: 22 Cedar Court, Unit 4B, Boise, ID 83702 Date: 2026-09-30 Landlord: Pinecrest Property Management Tenant: Jordan Lee and Priya Raman ...
We sorted 13 items into 6 sections and flagged 5 to fix soon.
- Fix soonLiving and dining areas
Carpet has a stain near the sofa wall.
- Fix soonKitchen
Dishwasher not working.
- Fix soonKitchen
Counter chipped near the sink.
Still to add
- RecommendedNotes for entry and hallways
- RecommendedNotes for laundry and utility
Filled in for you
14 days free, nothing to pay today. After your first report, your name, license and company details fill in by themselves. Or preview your own notes first, no sign-up.
What goes in it
Every rental inspection report from ReportDraft follows the same professional structure, so clients and reviewers find things where they expect them.
- Entry and hallwaysWalls and ceiling, Floor, Doors and locks, Lights and switches
- Living and dining areasWalls and ceiling, Floor and carpet, Windows, screens and coverings, Outlets, lights and switches
- KitchenStove, oven and range hood, Refrigerator and freezer, Dishwasher, Sink, faucet and drain, Counters and cabinets, Walls, ceiling and floor
- BedroomsWalls and ceilings, Floors and carpet, Windows, screens and coverings, Closets and doors
- BathroomsToilet, Tub, shower, grout and caulking, Sink, vanity and mirror, Exhaust fan, Walls, ceiling and floor
- Laundry and utilityWasher and dryer, Heating, cooling and thermostat, Water heater
- Safety devicesSmoke alarms tested, Carbon monoxide alarms tested, Fire extinguisher
- Exterior, parking and storageBalcony, patio or yard, Parking or garage, Storage
- Keys, fobs and remotesItem, Quantity, Notes
How it works
1. Add your notes. Type or paste what you saw. Rate items with one tap if you like.
2. Get a draft. Findings, recommendations and a summary are written for you, in your report's structure.
3. Check, sign, send. A completeness list shows anything missing. Sign to lock the PDF and download Word too.
Why it pays for itself
Rental inspection report rules by state
The key rule in each state, linked to the official text. Each guide lists every rule with its sources, and each template is set up for that state. Last reviewed October 10, 2026.
| State | Key rule | Official source |
|---|---|---|
| AlabamaTemplate | The refund or itemized list of amounts withheld within 60 days | Code of Ala. 1975, s. 35-9A-201 (b), (c) |
| AlaskaTemplate | The 14-day (or 30-day, with damage deductions) notice and refund | Alaska Statutes s. 34.03.070 (g) |
| ArizonaTemplate | A move-in form for existing damage | Arizona Revised Statutes s. 33-1321 (C) |
| CaliforniaTemplate | Photos of the unit at move-in and at move-out | California Civil Code s. 1950.5 (g) (1) |
| ConnecticutTemplate | The 21-day return or written itemized statement of damages | Conn. Gen. Stat. s. 47a-21 (d) (2) |
| DelawareTemplate | The 20-day itemized list of damages with estimated repair costs | Delaware Code, Title 25, s. 5514 (f) |
| District of ColumbiaTemplate | The 45-day written notice of amounts claimed | D.C. Code s. 42-3502.17 (e) (2) (A) |
| FloridaTemplate | The 15-day return when there is no claim | Florida Statutes s. 83.49 (3) (a) |
| HawaiiTemplate | A written move-in inventory, signed by both | Hawaii Revised Statutes s. 521-42 (a) |
| IdahoTemplate | The refund within 21 days (30 at most) after surrender | Idaho Code s. 6-321 (2) |
| IllinoisTemplate | The 30-day itemized statement of damage with costs and receipts | 765 ILCS 710/1 (a) |
| IndianaTemplate | The 45-day itemized list of damages with estimated repair costs | Indiana Code 32-31-3-14 and 32-31-3-12 (a) |
| IowaTemplate | The 30-day written statement of specific reasons and the nature of damages | Iowa Code s. 562A.12 (3) (a) (Iowa Code 2026) |
| KansasTemplate | A joint move-in inventory within five days | Kansas Statutes Annotated 58-2548 |
| LouisianaTemplate | The itemized statement of what is kept and why (one month, plus 15 days under the 2026 amendment) | La. R.S. 9:3251 (A) |
| MaineTemplate | The written statement itemizing reasons (within 30 days, or 21 for a tenancy at will) | 14 M.R.S. s. 6033 (2) |
| MarylandTemplate | A written list of existing damage, made with the tenant on request | Maryland Code, Real Property s. 8-203.1 (a) (1) |
| MassachusettsTemplate | A signed statement of the unit's condition at move-in | Massachusetts General Laws c. 186, s. 15B (2) (c) |
| MichiganTemplate | An inventory checklist at move-in and at move-out | Michigan Compiled Laws s. 554.608 (1) |
| MinnesotaTemplate | Notice of the tenant's option to request an initial inspection, within 14 days | Minn. Stat. s. 504B.182, subd. 1 (a) |
| MissouriTemplate | The 30-day refund or written itemized list of damages | Revised Statutes of Missouri s. 535.300.3 |
| MontanaTemplate | A signed written statement of the unit's condition at move-in | Montana Code Annotated 70-25-206 (1) |
| NebraskaTemplate | The 14-day balance and written itemization | Neb. Rev. Stat. s. 76-1416 (2) |
| New HampshireTemplate | Written notice of the tenant's 5-day list | New Hampshire RSA 540-A:6, I (c) |
| New MexicoTemplate | The itemized written list of deductions and the balance within 30 days | NMSA 1978, s. 47-8-18 (C) (annotated) |
| New YorkTemplate | The pre-move-out inspection window and 48 hours' written notice | N.Y. General Obligations Law s. 7-108 (1-a) (d) |
| North DakotaTemplate | The 30-day itemization and notice | N.D. Century Code s. 47-16-07.1 (3) |
| OklahomaTemplate | The itemized written statement (return-receipt mail or in person) and the balance within 45 days of the tenant's written demand | 41 O.S. s. 115 (B) (Oklahoma Statutes, Title 41) |
| OregonTemplate | The 31-day written accounting stating the basis of each claim | ORS 90.300 (12) |
| PennsylvaniaTemplate | The 30-day written list of damages with payment of the balance | Landlord and Tenant Act of 1951 (68 P.S.), s. 512 (a) |
| Rhode IslandTemplate | The 20-day itemized written notice with the balance | R.I. Gen. Laws s. 34-18-19 (b) |
| South DakotaTemplate | The 21-day return or written statement of specific reasons | S.D. Codified Laws s. 43-32-24 (as amended by SL 2026, ch 179) |
| TexasTemplate | Rekeying within 7 days after the tenant turnover | Texas Property Code s. 92.156 (a) and (d) |
| UtahTemplate | The 30-day written notice itemizing and explaining each deduction | Utah Code s. 57-17-3 (2) |
| VermontTemplate | The 14-day return with a written itemized statement | 9 V.S.A. s. 4461 (c) |
| VirginiaTemplate | A written move-in report within five days | Code of Virginia s. 55.1-1214 (A) |
| WashingtonTemplate | A written move-in checklist of condition and cleanliness | Revised Code of Washington 59.18.260 (2) |
| West VirginiaTemplate | The written itemization within 60 days (or 45 after a new tenant moves in) | W. Va. Code s. 37-6A-2 (a) |
| WisconsinTemplate | Written notice of the tenant's check-in rights and deadline | Wisconsin Administrative Code ATCP 134.06 (1) (a) |
| WyomingTemplate | The written itemization with reasons (30 days, or 15 after the new address; 30 more if damaged) | Wyo. Stat. s. 1-21-1208 (a) (2026 statutes, Title 1) |
Template preview
Questions
What goes in a rental inspection report?
A room-by-room record of a rental unit's condition at move-in, move-out or a routine visit, signed by landlord and tenant, that protects both sides when the deposit is settled. ReportDraft lays it out in 9 sections: entry and hallways, living and dining areas, kitchen, bedrooms, bathrooms, laundry and utility, safety devices, exterior, parking and storage, keys, fobs and remotes.
Do my state's rules change the report?
Pick your state when you start. Where we have checked a local requirement against official sources, it is added to your completeness list with a link to the source.
Can I edit the draft?
Yes. Every finding, rating and sentence is editable before you sign. Your own entries always win over anything drafted from your notes.
What do I get at the end?
A signed, locked PDF for your client and an editable Word file, both with your company details. Signed reports keep a fingerprint so later changes are visible.
Which plan covers it?
ReportDraft Landlord covers a rental inspection report along with deposit statements, lead paint disclosures, incident reports, fire extinguisher inspections. Rental Inspections is also sold on its own.
Part of ReportDraft Landlord
Landlords and property managers: every report and plan