Pest Control Service Report

What goes in it

Every pest control service report from ReportDraft follows the same professional structure, so clients and reviewers find things where they expect them.

• Products appliedProduct, EPA Reg. No., Active ingredient, Amount, Dilution or rate, Method, Where applied
• Pest activity and conditions: insidePest activity seen inside, Sanitation and food or water sources, Leaks and moisture, Clutter and harborage
• Pest activity and conditions: outsidePest activity seen outside, Entry points: gaps, door sweeps, vents and utility openings, Vegetation, mulch and firewood against the structure, Drainage, gutters and standing water
• Monitoring and bait devicesRodent bait stations (secured and tamper-resistant), Traps and glue boards, Insect monitors, Termite monitoring stations
• Service performedWhat was inspected and treated, and how: areas serviced, devices checked, replaced or added, and any exclusion work done.
• Precautions given to the customerWhat the customer was told to do or avoid after the treatment, such as keeping people and pets off treated areas until dry.
• Next stepsThe next service, any callback, and what the customer agreed to do.

How it works

1. Add your notes. Type or paste what you saw. Rate items with one tap if you like.

2. Get a draft. Findings, recommendations and a summary are written for you, in your report's structure.

3. Check, sign, send. A completeness list shows anything missing. Sign to lock the PDF and download Word too.

Why it pays for itself

Across the United States, federal pesticide law (FIFRA) and EPA's applicator certification rule (40 CFR part 171) sit under every state's own pest control rules. They make the label the law, set who may apply restricted use pesticides, and list what a restricted use application record contains. Here is each rule with a link to the official text.

The label is the law

It is unlawful to use any registered pesticide in a way that is inconsistent with its labeling. A service report that names each product, where it went, how much was used and the precautions given shows the application followed the label.

Restricted use pesticides

Only certified applicators, or noncertified applicators under their direct supervision, may use restricted use pesticides. Structural pest control work in homes, food handling establishments, schools, hospitals and warehouses falls under the industrial, institutional and structural category. Misusing a pesticide or falsifying required records can cost an applicator the certification.

For every restricted use application, the certified commercial applicator keeps a record for at least two years: the customer's name and address, the location and size of the area treated, the site, the time and date, the product name and EPA registration number, the total amount applied, and the applicator's name and certification number. A certified applicator supervising a noncertified one makes sure that person is qualified, trained on the equipment within the last year, has the label and protective equipment, and can reach the supervisor at once, and keeps records of that person's qualifications.

Common mistakes

• Writing "treated for roaches" with no product name or EPA registration number.
• Leaving out the total amount applied for a restricted use product.
• No time of application on a restricted use record.
• A technician applying a restricted use product without a certified applicator's supervision.
• Throwing out restricted use records before two years have passed.

Sources

• FIFRA s. 12 (a) (2) (G), 7 U.S.C. 136j (a) (2) (G) (United States Code, 2024 Edition), checked October 12, 2026
• 40 CFR 171.101 (g), checked October 12, 2026
• 40 CFR 171.303 (b) (7) (i), (v), checked October 12, 2026
• 40 CFR 171.303 (b) (7) (vi), checked October 12, 2026
• 40 CFR 171.201 (b), checked October 12, 2026
• 40 CFR 171.201 (e) (1), checked October 12, 2026

Last reviewed October 12, 2026. Next review due January 12, 2027. This page explains published rules to help you write your report. It is not legal advice; the official text linked above governs. State rules can add to these.

Pest control service report rules by state

The key rule in each state, linked to the official text. Each guide lists every rule with its sources, and each template is set up for that state. Last reviewed October 16, 2026.