LOCAL RULES

Indiana incident report requirements

Your Indiana incident report has 6 rules to meet. ReportDraft puts every one on your checklist and checks your draft before you sign.

  • A record of every injury, claimed ones included
  • A death or care beyond first aid: the report to the carrier within 7 days
  • The Worker's Compensation Notice with your carrier's details
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Indiana employers follow federal OSHA recordkeeping and add the Worker's Compensation Act's record and report (IC 22-3-4-13): every injury is recorded, and a death or an injury needing care beyond first aid is reported to the insurance carrier within seven days. Here is each Indiana rule with a link to the Indiana Code or the Worker's Compensation Board, and what an Indiana incident report should record.

Last reviewed October 15, 2026 against the official sources listed below.

Incident reportINDIANA / SAMPLE

Sample notes, 140 words

Company: Northgate Fabrication
Site: 1840 Industrial Pkwy, shipping dock 2
Date: 10/08/2026, about 2:15pm
Injured: Luis Romero, material handler, warehouse crew
Supervisor: Tom Reilly
...
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6 Indiana rules on your checklist, including a record of every injury, claimed ones included.

Still to add

  • NeededType of incident
  • NeededCompleted by
  • RecommendedNotes for damage to property, equipment or the environment

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Company or organizationNorthgate Fabrication
Site address or location1840 Industrial Pkwy, shipping dock 2
Date of the incidentOct 8, 2026
Employee or person involved (full name)Luis Romero, material handler, warehouse crew
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What Indiana requires

  • Every employer keeps a record of all injuries, fatal or otherwise, that its employees receive or claim to have received in the course of employment, and gives the Worker's Compensation Board a copy on requestIC 22-3-4-13 (a)
  • Within seven days after the employer learns of an injury (actual, alleged or reported) that causes death or the need for medical care beyond first aid, the employer sends a written report to its insurance carrier, or to the Board if self insured; the test is meant to match OSHA's 29 CFR 1904.7IC 22-3-4-13 (a)
  • The carrier delivers the report to the Board by the Board's electronic data interchange standards within seven days after receiving it or fourteen days after the employer learned of the injury, whichever is laterIC 22-3-4-13 (a), (b)
  • The report gives the name, nature and location of the employer's business; the injured employee's name, age, sex, wages and occupation; the date and hour of the accident; and the nature and cause of the injuryIC 22-3-4-13 (c)
  • After notice and a hearing, the Board may assess a civil penalty for failing to file the injury record or to post the coverage notice: up to 50 dollars for a first violation, 150 for a second and 300 for a third or later; violating the Act is also a Class C misdemeanorIC 22-3-4-15 · IC 22-3-4-13 (d)
  • The employer posts the Board-approved Worker's Compensation Notice at a conspicuous place of business, where its federal notices are posted, saying employment is covered and giving the carrier's or administrator's name, address and phone number; mobile or remote employees get it electronically or the way other employment information reaches themIC 22-3-2-22 · Worker's Compensation Board of Indiana: Posters
  • Unless the employer already knows, the employee gives written notice as soon as practicable, stating their name and address and the time, place, nature and cause of the injury, signed; without notice or knowledge within thirty days, no compensation is paid until it is givenIC 22-3-3-1 · IC 22-3-3-2

Every injury recorded, the serious ones reported

Keep a record of every injury your employees receive or claim to have received at work, and give the Board a copy if it asks. Within seven days after you learn of an injury that causes a death or needs medical care beyond first aid, send a written report to your insurance carrier, or to the Board if you are self insured. The law means this test to match OSHA's first aid line in 29 CFR 1904.7.

What the report contains, and where it goes

The report gives the name, nature and location of your business; the employee's name, age, sex, wages and occupation; the date and hour of the accident; and the nature and cause of the injury. Your carrier files it with the Board electronically, within seven days after receiving it or fourteen days after you learned of the injury, whichever is later.

The poster and the penalties

Post the Board's Worker's Compensation Notice where your federal posters hang, filled in with your carrier's name, address and phone number, and send it electronically to mobile or remote employees. Failing to file an injury record or post the notice can bring a civil penalty of up to 50 dollars the first time, 150 the second and 300 after that.

The employee's notice

Unless you already know, employees give written notice as soon as practicable, with their name and address and the time, place, nature and cause of the injury, signed. Without notice or knowledge within thirty days, compensation waits until notice is given.

From field notes to a finished Indiana report

Note the date and hour, the nature and cause, exactly what care was given, and the employee's wages and occupation. ReportDraft writes the incident up and keeps fields for the nature of your business, the wages, what made it reportable and the date of the report to your carrier.

Common mistakes

  • Not reporting an injury treated with prescription medication.
  • Leaving the employee's wages off the report.
  • Not recording injuries that were only claimed.
  • No Worker's Compensation Notice with the carrier's phone number.
  • Forgetting remote employees when sharing the notice.

Sources

Last reviewed October 15, 2026. Next review due January 15, 2027. This page explains published rules to help you write your report. It is not legal advice; the official text linked above governs.