LOCAL RULES: K.S.A. 44-557

Kansas incident report requirements

Your Kansas incident report has 5 rules to meet. ReportDraft puts every one on your checklist and checks your draft before you sign.

  • Disabled past the rest of the shift: report to the Director within 28 days
  • A later death: a supplemental report within 28 days
  • The employee's notice: time, date, place, person and particulars
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Kansas employers follow federal OSHA recordkeeping and add the Workers Compensation Act's accident report (K.S.A. 44-557): any accident that disables an employee past the end of the shift goes to the Director within 28 days. The Act also sets exactly how employees give notice (K.S.A. 44-520). Here is each Kansas rule with a link to the statutes, and what a Kansas incident report should record.

Last reviewed October 15, 2026 against the official sources listed below.

Incident reportKANSAS / SAMPLE

Sample notes, 140 words

Company: Northgate Fabrication
Site: 1840 Industrial Pkwy, shipping dock 2
Date: 10/08/2026, about 2:15pm
Injured: Luis Romero, material handler, warehouse crew
Supervisor: Tom Reilly
...
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5 Kansas rules on your checklist, including disabled past the rest of the shift: report to the Director within 28 days.

Still to add

  • NeededType of incident
  • NeededCompleted by
  • RecommendedNotes for damage to property, equipment or the environment

Filled in for you

Company or organizationNorthgate Fabrication
Site address or location1840 Industrial Pkwy, shipping dock 2
Date of the incidentOct 8, 2026
Employee or person involved (full name)Luis Romero, material handler, warehouse crew
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What Kansas requires

  • Every employer reports to the Director of Workers Compensation, on the Director's form, any accident or claimed accident to an employee that the employer or a supervisor knows of, within 28 days after learning of it, when the injury disables the employee wholly or partly for more than the rest of the day, shift or turn on which it happenedK.S.A. 44-557 (a)
  • If an employee whose accident was reported later dies, a supplemental report goes to the Director within 28 days after learning of the death; these reports are not evidence before the Director, an administrative law judge, the Board or any courtK.S.A. 44-557 (b)
  • Repeated failure to file the required reports brings a civil penalty of up to 250 dollars for each violationK.S.A. 44-557 (c)
  • The employee gives notice of the injury, orally or in writing, by the earlier of 30 calendar days after the accident (weekends included) or 20 calendar days after their last day of employment; the notice gives the time, date, place, person injured and particulars of the injury and makes clear it is a work injuryK.S.A. 44-520 (a), (c) (as amended 2024)
  • If the employer has designated, in writing to employees, a person or department to receive notice of injuries, oral notice to anyone else is insufficient; otherwise notice goes to a supervisor or manager, and written notice goes to a supervisor or manager at the employee's principal work locationK.S.A. 44-520 (a) (2), (3)
  • The notice requirement is waived if the employer or its agent actually knew of the injury, was unavailable to receive notice within the period, or the employee was physically unable to give noticeK.S.A. 44-520 (b)

The accident report, within 28 days

Report to the Director of Workers Compensation, on the Director's form, any accident or claimed accident you or a supervisor know of, within 28 days, when the injury keeps the employee wholly or partly from work for more than the rest of that day or shift. If the employee later dies, file a supplemental report within 28 days of learning of the death. Repeated failures cost up to 250 dollars each.

How employees give notice

Employees give notice orally or in writing within 30 calendar days of the accident, weekends included, or within 20 days after leaving the job if that is sooner. The notice gives the time, date, place, person injured and particulars, and must make clear it is a work injury.

If you have told employees in writing who receives injury notices, oral notice to anyone else does not count; otherwise it goes to a supervisor or manager. The requirement is waived if you already knew, could not be reached, or the employee was physically unable to give notice.

From field notes to a finished Kansas report

Note the time, date and place, who was hurt and how, when and how the employee told you, and whether they missed work past the end of the shift. ReportDraft writes the incident up with those particulars and keeps fields for the notice, the incapacity and the Director report.

Common mistakes

  • Not reporting an injury because the employee came back the next day, when they left before the end of the shift.
  • Missing the 28-day window.
  • No written designation of who receives injury notices.
  • Leaving the place or particulars of the injury vague.
  • Forgetting the supplemental report after a death.

Sources

Last reviewed October 15, 2026. Next review due January 15, 2027. This page explains published rules to help you write your report. It is not legal advice; the official text linked above governs.