LOCAL RULES

Louisiana incident report requirements

Your Louisiana incident report has 5 rules to meet. ReportDraft puts every one on your checklist and checks your draft before you sign.

  • A death or more than a week of lost time: the report to the insurer within 10 days
  • The 30-day notice poster with your name and address
  • The employee's written notice: time, place, nature and cause
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Louisiana employers follow federal OSHA recordkeeping and add the Workers' Compensation Act's rules (La. R.S. 23:1301 to 1306): a report to the insurer within ten days of a death or more than a week of lost time, and a posted notice telling employees they have thirty days to report. Here is each Louisiana rule with a link to the Revised Statutes, and what a Louisiana incident report should record.

Last reviewed October 15, 2026 against the official sources listed below.

Incident reportLOUISIANA / SAMPLE

Sample notes, 140 words

Company: Northgate Fabrication
Site: 1840 Industrial Pkwy, shipping dock 2
Date: 10/08/2026, about 2:15pm
Injured: Luis Romero, material handler, warehouse crew
Supervisor: Tom Reilly
...
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We sorted 5 items into 4 sections and flagged 1 to fix first.

5 Louisiana rules on your checklist, including a death or more than a week of lost time: the report to the insurer within 10 days.

Still to add

  • NeededType of incident
  • NeededCompleted by
  • RecommendedNotes for damage to property, equipment or the environment

Filled in for you

Company or organizationNorthgate Fabrication
Site address or location1840 Industrial Pkwy, shipping dock 2
Date of the incidentOct 8, 2026
Employee or person involved (full name)Luis Romero, material handler, warehouse crew
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What Louisiana requires

  • Within ten days of actual knowledge of an injury that results in death or in lost time of more than one week after the injury, the employer sends a report to its insurer on the form the assistant secretary prescribes, giving its name, address and business, the employee's identifying and contact details and occupation, the cause and nature of the injury, the date, time and particular place, and the employee's wagesLa. R.S. 23:1306 (A)
  • The insurer or claims administrator submits the first report data to the Office of Workers' Compensation Administration in the IAIABC electronic data interchange format, required for submissions after December 31, 2013; the records are confidential, not public, and not subject to subpoenaLa. R.S. 23:1306 (B), (C)
  • The employer keeps posted at a convenient, conspicuous place of business a notice that an injured employee or claimant must give notice to the named employer within thirty days or no payments will be made, and that fraud brings criminal and civil penalties; without the posting, the employee's notice period stretches to twelve monthsLa. R.S. 23:1302
  • No compensation proceeding may be maintained unless notice of the injury reached the employer within thirty days after the injury or deathLa. R.S. 23:1301
  • The employee's notice is in writing, gives the employee's name and address, states in ordinary language the time, place, nature and cause of the injury, and is signed by the person giving itLa. R.S. 23:1303

The report to the insurer, within 10 days

When an injury causes a death or more than one week of lost time, send your insurer a report within ten days of learning of it, on the prescribed form. It gives your business, the employee's details and occupation, the cause and nature of the injury, the date, time and exact place, and the employee's wages. The insurer files it electronically with the Office of Workers' Compensation Administration, and the records are confidential.

The 30-day notice and the poster

Employees must give notice within thirty days of the injury, in writing, with their name and address and the time, place, nature and cause of the injury, signed. Keep a notice posted in a conspicuous place saying so, with your name and address; if you do not, employees get twelve months instead.

From field notes to a finished Louisiana report

Note the date, time and exact place, the cause and nature of the injury, and the days lost. ReportDraft writes the incident up with those details and keeps fields for the lost time, the employee's notice and the insurer report.

Common mistakes

  • Not reporting once lost time passes one week.
  • Leaving the exact place of the injury vague.
  • No 30-day notice poster, which gives employees twelve months.
  • Missing the employee's wages on the report.
  • Treating the insurer's report as public.

Sources

Last reviewed October 15, 2026. Next review due January 15, 2027. This page explains published rules to help you write your report. It is not legal advice; the official text linked above governs.