LOCAL RULES

Maine incident report requirements

Your Maine incident report has 4 rules to meet. ReportDraft puts every one on your checklist and checks your draft before you sign.

  • A lost day's work: report to the Board within 7 days
  • Every OSHA 301 item, completed within 7 calendar days for a recordable case
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Maine employers follow federal OSHA recordkeeping and add the Workers' Compensation Act's own rule (39-A M.R.S. s. 303): a first report of injury within 7 days for any injury that needed a health care provider, with a copy to the employee, and a report to the Workers' Compensation Board within 7 days once the injury costs a day's work. Here is each Maine rule with a link to the statute, and what a Maine incident report should record.

Last reviewed October 15, 2026 against the official sources listed below.

Incident reportMAINE / SAMPLE

Sample notes, 140 words

Company: Northgate Fabrication
Site: 1840 Industrial Pkwy, shipping dock 2
Date: 10/08/2026, about 2:15pm
Injured: Luis Romero, material handler, warehouse crew
Supervisor: Tom Reilly
...
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We sorted 5 items into 4 sections and flagged 1 to fix first.

4 Maine rules on your checklist, including a first report for any injury that needed a health care provider, within 7 days, copy to the employee.

Still to add

  • NeededType of incident
  • NeededCompleted by
  • RecommendedNotes for damage to property, equipment or the environment

Filled in for you

Company or organizationNorthgate Fabrication
Site address or location1840 Industrial Pkwy, shipping dock 2
Date of the incidentOct 8, 2026
Employee or person involved (full name)Luis Romero, material handler, warehouse crew
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What Maine requires

  • For any injury that has required the services of a health care provider, the employer completes a first report of injury form within 7 days after receiving notice or knowledge of the injury, gives the injured employee a copy and keeps a copy for its records39-A M.R.S. s. 303 (as amended by PL 2023, c. 205)
  • When an injury causes the employee to lose a day's work, the employer reports it to the Workers' Compensation Board within 7 days after receiving notice or knowledge of it; a first report kept on file is submitted to the Board if the injury later causes a lost day, or when Board rules require electronic filing39-A M.R.S. s. 303
  • Within 30 days after notice of a compensation claim, the employer reports the employee's average weekly wages to the Board and mails a copy of the wage information to the employee, and later reports when the employee returns to work and the wages then39-A M.R.S. s. 303
  • After an incapacity beyond the 14-day waiting period, time an employee later spends at related medical appointments need not be reported as lost time if the employee lost no wages for it39-A M.R.S. s. 303
  • For injuries on or after January 1, 2020, the employee (or someone for them) gives notice within 60 days after the injury, stating the time, place, cause and nature of the injury and the employee's name and address; notice may go to the employer, a corporate official, a designated employee, the supervisor in charge, or on-site medical staff39-A M.R.S. s. 301

The first report, within 7 days

If an injury needed a doctor, clinic or other health care provider, complete a first report of injury within 7 days after you learn of it. Give the employee a copy and keep one. You only send it to the Board if the injury later costs a day's work, or when Board rules require electronic filing.

A lost day's work: the Board, within 7 days

Once an injury causes the employee to lose a day's work, report it to the Workers' Compensation Board within 7 days after you learn of it. If a claim follows, report the average weekly wages within 30 days and mail the employee a copy, then report the return to work. Later medical appointments with no lost wages need not be reported as lost time.

The employee's notice

Employees give notice within 60 days of the injury, with the time, place, cause and nature of the injury and their name and address. Notice to a supervisor, a designated employee or on-site medical staff counts.

From field notes to a finished Maine report

Note the time, place, cause and nature of the injury, whether a provider saw the employee, and any lost day. ReportDraft writes the incident up with those details and keeps fields for the care, the lost day and the first report.

Common mistakes

  • No first report for an injury that only needed a clinic visit.
  • Not giving the employee a copy of the first report.
  • Waiting longer than 7 days to report a lost-day injury to the Board.
  • Leaving the cause or the place of the injury off the report.
  • Assuming the old 30-day employee notice period still applies.

Sources

Last reviewed October 15, 2026. Next review due January 15, 2027. This page explains published rules to help you write your report. It is not legal advice; the official text linked above governs.