LOCAL RULES

New York incident report requirements

Your New York incident report has 5 rules to meet. ReportDraft puts every one on your checklist and checks your draft before you sign.

  • Every work injury recorded on the Board's form, kept 18 years
  • The time, nature and cause of the injury and the place of work
  • Every OSHA 301 item, completed within 7 calendar days for a recordable case
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New York employers follow federal OSHA recordkeeping and add Workers' Compensation Law section 110: every work injury recorded on the Board's form and kept eighteen years, and a report to the Workers' Compensation Board and the carrier within ten days once an injury costs time past the shift or needs more than first aid. Here is each New York rule with a link to the law, and what a New York incident report should record.

Last reviewed October 15, 2026 against the official sources listed below.

Incident reportNEW YORK / SAMPLE

Sample notes, 140 words

Company: Northgate Fabrication
Site: 1840 Industrial Pkwy, shipping dock 2
Date: 10/08/2026, about 2:15pm
Injured: Luis Romero, material handler, warehouse crew
Supervisor: Tom Reilly
...
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5 New York rules on your checklist, including every work injury recorded on the Board's form, kept 18 years.

Still to add

  • NeededType of incident
  • NeededCompleted by
  • RecommendedNotes for damage to property, equipment or the environment

Filled in for you

Company or organizationNorthgate Fabrication
Site address or location1840 Industrial Pkwy, shipping dock 2
Date of the incidentOct 8, 2026
Employee or person involved (full name)Luis Romero, material handler, warehouse crew
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What New York requires

  • An employer, or a third party it designates, records any injury or illness an employee incurs in the course of employment on the form the Chair prescribes for injury reports, gives the employee a copy on request, and keeps it at least eighteen years, subject to the Chair's review at any timeN.Y. Workers' Compensation Law 110 (1)
  • Within ten days after the accident, the employer files with the Chair of the Workers' Compensation Board, and with its carrier if insured, a report of any accident that causes lost time beyond the working day or shift of the accident, or that needs medical treatment beyond ordinary first aid or more than two first aid treatments; occupational diseases are reported on the same formN.Y. Workers' Compensation Law 110 (2)
  • The report states the employer's name and business, the location of the establishment or place of work, the injured employee's name, address and occupation, and the time, nature and cause of the injuryN.Y. Workers' Compensation Law 110 (2)
  • A recorded injury that did not need reporting is filed with the Chair once its status changes to lost time or medical treatment that requires reporting; injuries that never need reporting are not used for experience modification if the employer pays for the treatmentN.Y. Workers' Compensation Law 110 (1), (3)
  • An employer that refuses or neglects to make a report or keep records is guilty of a misdemeanor with a fine of up to 1,000 dollars, and the Board or Chair may impose a penalty of up to 2,500 dollars for failing to reportN.Y. Workers' Compensation Law 110 (4)
  • The carrier (or self-insured employer) gives the injured employee a written statement of their rights within fourteen days of receiving the report or with the first check, whichever comes firstN.Y. Workers' Compensation Law 110 (2)
  • The employee gives the employer written notice within thirty days after the accident, signed, with the employee's name and address and the time, place, nature and cause of the injury in ordinary language; a late notice can be excused if the employer's supervisors knew or the employer was not prejudicedN.Y. Workers' Compensation Law 18

Record every injury, keep it 18 years

Record any work injury or illness on the form the Board's Chair prescribes, even a minor one, give the employee a copy if they ask, and keep it at least eighteen years. You only file it if the injury turns into lost time or treatment that needs reporting.

The 10-day report

Within ten days of the accident, file a report with the Board and your carrier when the injury causes lost time beyond the day or shift it happened, or needs medical treatment beyond ordinary first aid or more than two first aid treatments. It gives your business and place of work, the employee's name, address and occupation, and the time, nature and cause of the injury.

Neglecting the report or the records is a misdemeanor with fines up to 1,000 dollars, and the Board can add up to 2,500 dollars. The carrier then sends the employee a written statement of their rights.

The employee's 30-day notice

Employees give signed written notice within thirty days, with the time, place, nature and cause of the injury. Late notice can be excused when the supervisor knew or the employer was not harmed by the delay.

From field notes to a finished New York report

Note the time, place, nature and cause, any lost time past the shift, and the treatment, including how many first aid treatments. ReportDraft writes the incident up and keeps fields for the lost time, the treatment and the Board report.

Common mistakes

  • Not recording a first aid injury because it did not need reporting.
  • Throwing out injury records before eighteen years.
  • Missing that a third first aid treatment makes the injury reportable.
  • Waiting more than ten days to file.
  • Not filing once a recorded injury turns into lost time.

Sources

Last reviewed October 15, 2026. Next review due January 15, 2027. This page explains published rules to help you write your report. It is not legal advice; the official text linked above governs.