Illinois fire extinguisher inspection report template

Set up for Illinois

• No person or business may service, inspect or maintain fire equipment without a fire equipment distributor license from the State Fire Marshal, with a separate license for each business location; portable extinguishers are serviced by a Class A distributor, which keeps at least one Class 1 employee and at least one million dollars of financial responsibility225 ILCS 217/10 (a) · 41 Ill. Adm. Code 251.210, 251.220 (b), (d), (e), 251.90 (b)
• Every individual who services, inspects or maintains fire equipment holds a fire equipment employee license (Class 1 for portables, based on ICC or NAFED portable extinguisher certification), works for a distributor licensed in the matching class, and carries the State Fire Marshal identification card at all times while working, showing it to the authority having jurisdiction on request; only a licensed employee may tag fire equipment41 Ill. Adm. Code 251.230 (b), (e), (f) (3) (D), (f) (8); 251.40 (d)
• Every service document given to the customer or the authority having jurisdiction includes the name and license number of the fire equipment distributor and of the fire equipment employee who did the work; a subcontractor uses its own license numbers41 Ill. Adm. Code 251.75; 251.80 (b)

Also required in Illinois

These rules are about how and when you report, not the template's fields. Check them before you deliver.

• A certification tag goes on each extinguisher when it is installed or modified or maintenance is performed, meaning it was thoroughly checked and met the rules. The front shows "Do Not Remove by Order of the State Fire Marshal", the employee's printed name (a stamp is allowed) and license number, the distributor's name, license number, street address, city, state and phone, and the punched type of maintenance, month and year, and type of extinguisher41 Ill. Adm. Code 251.40 (a); 251.50 (a), (d)
• Certification tags are colored by the calendar year they go on: blue for 2023, 2027 and 2031; white for 2024, 2028 and 2032; yellow for 2025, 2029 and 2033; green for 2026, 2030 and 2034. Each tag carries one year printed at least 1/2 inch high on a tag at least 2 5/8 by 5 1/4 inches, and the new tamper seal installed at each maintenance matches the tag's color41 Ill. Adm. Code 251.50 (b), (c), (e); 251.60
• Service labels go on the side of the cylinder in clear view with the distributor's and employee's names and license numbers, the type and date of service, and the hydrostatic tester's name and USDOT PHMSA Requalifier Identification Number; a stored pressure extinguisher that had an internal examination gets a verification-of-service collar around the neck41 Ill. Adm. Code 251.70
• Portable extinguishers are installed, maintained, recharged, hydrostatically tested and inspected under NFPA 10 (2022 edition) and the other incorporated standards; every portable carries a durable pictorial classification decal on the front if the manufacturer's label lacks one; the Office recommends the building owner do a monthly visual inspection; a home rule unit may not regulate fire equipment service less strictly than the State41 Ill. Adm. Code 251.25, 251.90 (a), (f)

What is in it

• Extinguishers inspectedLocation, Type and size, Serial or ID, Result, Last annual maintenance, Last hydrostatic test
• Inspection items (all units)In its designated place, Visible, unobstructed and mounted (sign where needed), Pressure gauge in the operable range, Safety pin and tamper seal intact, No damage, corrosion or leakage; hose and nozzle clear, Operating instructions legible and facing out, Full (weighed or hefted), Inspection tag present and up to date
• Service performedWhat was recharged, replaced, serviced, tested or removed from service, and any loaner or spare left in place.
• Follow-upWhat still needs doing and when: units to service, recharge or replace, and the next inspection or test dates.
• Certification tags by serial numberSerial number, Type of extinguisher, Type of maintenance

Rules last reviewed October 15, 2026. Read the full Illinois fire extinguisher inspection report requirements.