Texas fire extinguisher inspection report template

Set up for Texas

• A firm may not install or service portable fire extinguishers without a certificate of registration from the department, and every service tag and red tag carries the firm's certificate-of-registration numberTexas Insurance Code 6001.151 · 28 TAC 34.520 (c) (3)
• An individual other than an apprentice must hold a license to install or service portable fire extinguishers and must work for a registered firm; a Type B license covers servicing, certifying and low-pressure hydrostatic testing of portables, and Types PL, A and K also cover portablesTexas Insurance Code 6001.155 · 28 TAC 34.511 (a)
• Service tags give the firm's name, address and telephone number28 TAC 34.520 (c) (2)

Also required in Texas

These rules are about how and when you report, not the template's fields. Check them before you deliver.

• After any service the licensee completes a service tag in detail, showing all work done, signs it (a stamped signature is not allowed) and attaches it; the tag reads "DO NOT REMOVE BY ORDER OF THE STATE FIRE MARSHAL" and shows the firm's name, address and phone, its registration number, the licensee's name and license number, the month and year and type of work (punched), the service performed, the owner or occupant's name and address, and the extinguisher's type, size and location28 TAC 34.520 (a) to (c) · 28 TAC 34.517 (a) (2)
• When impairments make an extinguisher unsafe or inoperable, the firm notifies the owner or the owner's representative in writing of all impairments, tells the local authority having jurisdiction within 24 hours by phone, fax or email, sends the authority a copy of the written notice within three business days, and attaches a completed red tag ("DO NOT REMOVE--EQUIPMENT IMPAIRED", the list of impairments, signed); no service tag goes on until the impairments are corrected and the unit re-inspected28 TAC 34.521 (a), (c)
• A red tag may be removed only by an authorized employee of a registered firm who corrected the impairments and certified the service, the State Fire Marshal's Office or another governmental agency with regulatory authority, and the local authority having jurisdiction is notified within five business days of its removal28 TAC 34.521 (a), (d)
• Service tags are 5-1/4 inches high by 2-5/8 inches wide and never red, may be printed for any five-year period, and adhesive label tags are allowed if they carry everything a tag must; red tags are the same size; a service tag may be removed only by a registered firm's authorized employee, the State Fire Marshal's Office or a regulating agency28 TAC 34.520 (d) to (h); 34.521 (b)
• After the pull pin or locking device is operated during maintenance, the flag of the new tamper seal bears the year it was attached, imprinted or embossed; dates written with a marker are not allowed28 TAC 34.517 (j)
• Portable extinguishers are installed, serviced and maintained under the manufacturer's instructions and the adopted standards, which include NFPA 10-2018, unless the local political subdivision has adopted its own standard28 TAC 34.507 (1) · 28 TAC 34.517 (a) (1)
• Units serviced to Coast Guard rules for foreign shipping vessels, carbon dioxide units serviced to Department of Transportation rules, and cartridge-actuated units used only by the owning firm's employees may be serviced at the owner's written request without a testing laboratory listing; the back of the service tag is then marked "No Listing Mark" and any missing markings are added on a label28 TAC 34.517 (a) (3), (4)

What is in it

• Extinguishers inspectedLocation, Type and size, Serial or ID, Result, Last annual maintenance, Last hydrostatic test
• Inspection items (all units)In its designated place, Visible, unobstructed and mounted (sign where needed), Pressure gauge in the operable range, Safety pin and tamper seal intact, No damage, corrosion or leakage; hose and nozzle clear, Operating instructions legible and facing out, Full (weighed or hefted), Inspection tag present and up to date
• Service performedWhat was recharged, replaced, serviced, tested or removed from service, and any loaner or spare left in place.
• Follow-upWhat still needs doing and when: units to service, recharge or replace, and the next inspection or test dates.
• Service by serial numberSerial number, Type of work, Service performed, Tag attached

Rules last reviewed October 15, 2026. Read the full Texas fire extinguisher inspection report requirements.