Rhode Island pest control service report template

Set up for Rhode Island

• Anyone who applies a general use pesticide for hire holds a commercial applicator license from the Director (restricted use and state limited use pesticides need certification), employees who apply pesticides out of the physical presence of a licensed or certified applicator hold their own license or certification, and licenses run from issuance to February 28250-RICR-40-15-2, s. 2.17 (A), (B), (E) (periodic refile eff. 2022-01-04)

Also required in Rhode Island

These rules are about how and when you report, not the template's fields. Check them before you deliver.

• No general use pesticide is applied for hire by an unlicensed or noncertified person without the direct, on-site supervision of a licensed or certified commercial applicator who is responsible for the application and can handle emergencies; the applicator is physically present when the label requires, and a Category 7B certified applicator is physically present whenever anyone not certified in 7B makes any part of a sub-surface termiticide application with cyclodienes, organophosphates or synthetic pyrethroids250-RICR-40-15-2, s. 2.22 (B)
• No one under 18 may be licensed or apply pesticides, even under the direct supervision of a licensed or certified applicator250-RICR-40-15-2, s. 2.17 (H)
• Every commercial applicator keeps true and accurate records of general use, restricted use and state limited use applications: the brand or trade names, the formulation and the quantity used at each site with the total amount of dilution spray applied when the label lists it, the EPA registration numbers, the purposes, target pests and exact locations on the property ('spot treatment' for spot work), the month, day and year, and the customer's name and address250-RICR-40-15-2, s. 2.6 (B) (1)-(6)
• On finishing, the applicator leaves a detailed invoice at the property treated with each product's name, EPA registration number and amount applied, the names of the certified or licensed people and of anyone applying under their direct supervision who took part in planning and doing the application, the applicator's certification or license number, and the label's post-application safety, environment or health instructions (which may also be given before the application)250-RICR-40-15-2, s. 2.6 (B) (7)
• Termiticide application records also include a diagram of the structure showing the lower level and exterior treatments, the location of the active termite infestation or evidence of an untreated infestation (except for a pretreatment), and the location of known wells, drainage systems and water bodies such as streams and ponds within 100 feet of the treated structure250-RICR-40-15-2, s. 2.6 (B) (8)
• Licensed commercial applicators keep application records for two years from the application and furnish a copy immediately when the Director asks in writing; the records are promptly available to the Director on reasonable demandR.I. Gen. Laws 23-25-23 (c), (d) · 250-RICR-40-15-2, s. 2.6 (B), (D)
• Structural work is certified in Category 7: 7A general pest (household pests such as fleas, cockroaches, bed bugs, ants, ticks, rats, mice, yellow jackets and hornets), 7B termite and structural pest (termites, carpenter ants, powder post beetles, other wood destroying organisms), 7C fumigation, 7D vertebrate, 7E mosquitoes and biting flies, and 7F food processing250-RICR-40-15-2, s. 2.7.7
• Applicants show financial responsibility: for a commercial applicator license, a 20,000 dollar performance bond per job or liability insurance of at least 20,000 dollars bodily injury per occurrence (40,000 aggregate) and 25,000 dollars property damage; higher amounts for certification (50,000 dollars) and fumigation (100,000 dollars)250-RICR-40-15-2, s. 2.21 (A)-(C)
• For lawn and turf pest control, the homeowner gets a written list of the pesticides that may be used with the label's post-application instructions before the first application, contiguous neighbors who ask get 48 hours' notice, and after each application a written notice is left with the products and EPA numbers, the company's and DEM's phone numbers, the people who applied it and the certification or license number, with signs of at least 4 by 5 inches reading 'Lawn Chemicals Applied' and 'Keep Posted for 48 Hours' at points of access250-RICR-40-15-2, s. 2.23 (B)-(G)
• A commercial applicator who does not file a renewal before the license expires loses the license 60 days after expiration, and regains it only by re-examination within a year, or by training and the core and practical exams after that250-RICR-40-15-2, s. 2.17 (K)

What is in it

• Products appliedBrand or trade name, EPA Reg. No., Active ingredient, Quantity of the formulation used, Formulation and total dilution spray applied, Method, Exact location on the property (or spot treatment)
• Pest activity and conditions: insidePest activity seen inside, Sanitation and food or water sources, Leaks and moisture, Clutter and harborage
• Pest activity and conditions: outsidePest activity seen outside, Entry points: gaps, door sweeps, vents and utility openings, Vegetation, mulch and firewood against the structure, Drainage, gutters and standing water
• Monitoring and bait devicesRodent bait stations (secured and tamper-resistant), Traps and glue boards, Insect monitors, Termite monitoring stations
• Service performedWhat was inspected and treated, and how: areas serviced, devices checked, replaced or added, and any exclusion work done.
• Precautions given to the customerThe post-application safety, environment or health instructions on the label of each end use product that the notes give (for example keeping people and pets off until dry), and anything else the customer was told to do or avoid.
• Next stepsThe next service, any callback, and what the customer agreed to do.
• Termiticide application detailsOnly for a termiticide application: the location of the active termite infestation or the evidence of an untreated infestation (not needed for a pretreatment), the lower level and exterior areas treated as the diagram shows them, and any known wells, drainage systems or water bodies such as streams and ponds within 100 feet of the structure, as the notes give them. Empty for any other service.

Rules last reviewed October 16, 2026. Read the full Rhode Island pest control service report requirements.