Virginia rental inspection report template

Virginia rules for this report

These rules are about how and when you report, not the template's fields. Check them before you deliver.

• Within five days after the tenant moves in, the landlord gives the tenant a written report itemizing the damage to the unit that exists at the time of occupancyCode of Virginia s. 55.1-1214 (A)
• The move-in report is deemed correct unless the tenant objects to it in writing within five days after receiving itCode of Virginia s. 55.1-1214 (A)
• A landlord's written policy may let the tenant prepare the move-in report, or let both prepare it together; a joint report is signed by both, each gets a copy, and it is then deemed correctCode of Virginia s. 55.1-1214 (B)
• When the landlord asks the tenant to leave, or within five days after learning that the tenant intends to leave, the landlord tells the tenant in writing that they may be present at the move-out inspectionCode of Virginia s. 55.1-1226 (G)
• If the tenant asks in writing to be present, the landlord tells them the date and time, and the inspection takes place within 72 hours after the tenant hands back possessionCode of Virginia s. 55.1-1226 (G)
• After the move-out inspection, the landlord gives the tenant a written security deposit disposition statement with an itemized list of damages, within 45 days after the tenancy ends or the tenant moves out, whichever is laterCode of Virginia s. 55.1-1226 (G) · Code of Virginia s. 55.1-1226 (A)
• The deposit may be applied to damage the landlord suffered from the tenant's failure to meet their obligations, less reasonable wear and tearCode of Virginia s. 55.1-1226 (A)
• If the landlord finds more damage after the deposit disposition, the tenant may use a copy of the move-out report as evidence that it was not there at the move-out inspectionCode of Virginia s. 55.1-1226 (G)
• The landlord keeps itemized records of every deduction from each tenant's deposit for the preceding two years, and lets the tenant inspect them during normal business hoursCode of Virginia s. 55.1-1226 (F)

What is in it

• Entry and hallwaysWalls and ceiling, Floor, Doors and locks, Lights and switches
• Living and dining areasWalls and ceiling, Floor and carpet, Windows, screens and coverings, Outlets, lights and switches
• KitchenStove, oven and range hood, Refrigerator and freezer, Dishwasher, Sink, faucet and drain, Counters and cabinets, Walls, ceiling and floor
• BedroomsWalls and ceilings, Floors and carpet, Windows, screens and coverings, Closets and doors
• BathroomsToilet, Tub, shower, grout and caulking, Sink, vanity and mirror, Exhaust fan, Walls, ceiling and floor
• Laundry and utilityWasher and dryer, Heating, cooling and thermostat, Water heater
• Safety devicesSmoke alarms tested, Carbon monoxide alarms tested, Fire extinguisher
• Exterior, parking and storageBalcony, patio or yard, Parking or garage, Storage
• Keys, fobs and remotesItem, Quantity, Notes

Rules last reviewed October 8, 2026. Read the full Virginia rental inspection report requirements.