TEMPLATE
New York security deposit statement template
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Your New York security deposit statement has 2 rules to meet. ReportDraft puts every one on your checklist and checks your draft before you sign.
- The 14-day itemized statement and refund
- Reasonable, itemized costs only, never ordinary wear and tear
A security deposit statement template set up for New York. In Word and PDF.
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New York Security deposit statement Template
Landlord or property manager
Tenant names
Rental unit address
Tenant's forwarding address
Date the tenant moved out
Date of this statement
Security deposit held
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New York rules for this report
These rules are about how and when you report, not the template's fields. Check them before you deliver.
- Within 14 days after the tenant moves out, the landlord gives an itemized statement of the basis for any amount kept and returns the rest; missing the 14 days forfeits any right to keep any part of the depositN.Y. General Obligations Law s. 7-108 (1-a) (e) · N.Y. General Obligations Law s. 7-107 (6)
- The landlord may keep only reasonable, itemized costs for unpaid rent, damage caused by the tenant beyond normal wear and tear, unpaid utility charges payable to the landlord under the lease, and moving and storing the tenant's belongings; never for ordinary wear and tear or damage caused by a prior tenantN.Y. General Obligations Law s. 7-108 (1-a) (b) · N.Y. General Obligations Law s. 7-107 (3)
- When the tenant moves out, the landlord may not keep any part of the deposit for a condition, defect or damage noted in that agreement, which is admissible as evidence of the starting condition in a deposit disputeN.Y. General Obligations Law s. 7-108 (1-a) (c)
- After the pre-move-out inspection the landlord gives the tenant an itemized statement of the repairs or cleaning proposed as deductions, and the tenant may cure them before the tenancy endsN.Y. General Obligations Law s. 7-108 (1-a) (d)
- In any dispute over the amount kept, the landlord bears the burden of proving it was reasonable; a willful violation can bring punitive damages of up to twice the depositN.Y. General Obligations Law s. 7-108 (1-a) (f) and (g) · N.Y. General Obligations Law s. 7-107 (7) and (8)
- The same inspection and deposit rules apply to rent-stabilized units and to most other apartments; units under rent control and certain senior and care communities are outside themN.Y. General Obligations Law s. 7-108 (1-a) · N.Y. General Obligations Law s. 7-107 (1)
What is in it
- Itemized deductionsDeduction, Why it is charged, Supported by, Amount
- Move-out conditionTwo to four sentences from the notes on the unit's condition at move-out compared with move-in, including anything noted as normal wear and tear and not charged, and photos if the notes mention them. Never state amounts.
- Refund and questionsHow the refund is paid or the balance should be paid, and where (from the notes, such as a check mailed to the forwarding address), and that the tenant may contact the landlord with questions. Never state amounts: the accounting table shows them.
Rules last reviewed October 23, 2026. Read the full New York security deposit statement requirements.