LOCAL RULES

Hawaii pest control service report requirements

Your Hawaii pest control service report has 7 rules to meet. ReportDraft puts every one on your checklist and checks your draft before you sign.

  • Restricted use: the annual use report within 30 days after year end, with tax map keys
  • Every product used according to its label
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Hawaii regulates pest control twice: the Pest Control Board (DCCA, HAR chapter 16-94) licenses operators, responsible managing employees and field representatives and requires a record of every job kept two years, while the Department of Agriculture (HAR chapter 4-66) certifies applicators and sets detailed restricted use pesticide records, an annual use report and a school buffer zone. Here is each rule with a link to the official text, and what a Hawaii pest control service record should contain.

Last reviewed October 16, 2026 against the official sources listed below.

Pest control service reportHAWAII / SAMPLE

Sample notes, 113 words

Customer: Harold Bennett
2207 Willow Creek Rd
Date: 10/06/2026, applied 10:20am
Tech: Renee Park
License: 0045812
...
FREE PREVIEW OF THESE NOTES
85%of your draft is ready from these notes

We sorted 16 items into 6 sections and flagged 3 to fix soon.

  • Fix soonMonitoring and bait devices

    3 exterior rodent bait stations checked, 1 had feeding, rebaited, all locked

  • Fix soonPest activity and conditions: inside

    Mouse droppings under the kitchen sink

  • Fix soonPest activity and conditions: outside

    Gap under the garage side door, door sweep missing

7 Hawaii rules on your checklist, including restricted use: formulation, percent active ingredient, time, area, REI and posting, kept two years at the main office.

Still to add

  • Hawaii lawBranch of pest control
  • RecommendedNotes for service performed

Filled in for you

Client's nameHarold Bennett
Client's address and the treated site2207 Willow Creek Rd
Date of jobOct 6, 2026
TechnicianRenee Park
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What Hawaii requires

  • A pest control operator or responsible managing employee keeps records on all jobs performed for at least two years, each with the date of the job, the client's name and address, the branch of pest control, and the chemicals and treatment methods usedHAR 16-94-25.5 (am. and comp. 2022-02-17)
  • Each job record names the branch of pest control; the Board licenses pest control operators, responsible managing employees (RMEs) and pest control field representatives by branch 1, 2 or 3, with fumigation as branch 1 and termite as branch 3HAR 16-94-4, 16-94-25.5 (3), 16-94-73 (b)
  • A licensed RME directly manages the pest control business (supervising projects, technical and administrative decisions, personnel, contracts and compliance), and pest control field representatives are licensed to secure work, identify infestations, inspect, bid and sign contracts for a licensed operator; licenses are not transferableHAR 16-94-3, 16-94-26
  • Certified applicators keep records of all restricted use pesticide applications at their principal place of business for two years: the brand or common name, EPA registration number, type of formulation, percent active ingredient, target pest, dilution rate, total amount used, total area covered, time and date, address or location, the certified applicator's name and certification number, the site, and the restricted entry interval and whether posting and oral notification are requiredHAR 4-66-62 (a)-(c) (am. and comp. 2019-08-23)
  • Every certified restricted use pesticide applicator files an annual report of all restricted use pesticide use within 30 days after the calendar year ends, with each product's EPA number, name, active ingredients, total quantity and total area, the dates, and the location including at least the tax map key numberHAR 4-66-62 (f)
  • No restricted use pesticide may be applied on or within 100 feet of a school's property (preschool through high school) during normal school hours, Monday to Friday 7:00 a.m. to 4:00 p.m. on days classes are in session; whole structure fumigation is exceptedHAR 4-66-64.2
  • Certified applicators create or verify records showing that each non-certified person who mixes, loads, transfers or applies restricted use pesticides has the required qualifications; failing the recordkeeping rules can cost the certificationHAR 4-66-62 (h)-(i)
  • A termite inspection report (TIR) goes on the Board's PC-9 form with a foundation diagram showing where termite evidence and damage were found, a statement of the inaccessible areas not inspected and why any accessible area was skipped, and recommendations for treatment; it is done by a branch 1 or branch 3 operator or RME who signs it (a field representative may inspect under their supervision), checking the exterior, crawl space, interior and attic for evidence and conducive conditionsHAR 16-94-70, 16-94-71, 16-94-73
  • A termite control service agreement is in writing, signed by the licensee and the client, with the inspection frequency, the fee per inspection, the expiration date, the type and manner of treatment, whether the fee includes repairs, and whether treatment can be done at the inspection and at what extra charge; the original inspection report and later control service reports are kept at least two years after the agreement endsHAR 16-94-72
  • Company service vehicles show the company's name and pest control operator's license number, and so does every advertisement; 'termite proof' and 'government approved' may not be used, 'guarantee' only with a statement of its limits and the work covered, 'free inspection' only with a written report, and 'bonded' only with the bond's terms and payeeHAR 16-94-80 to 16-94-86

Operators, RMEs and field representatives

The Board licenses pest control operators, responsible managing employees (RMEs) and pest control field representatives by branch: branch 1 is fumigation and branch 3 is termite work. The RME directly manages the business. Field representatives can secure work, inspect, bid and sign contracts for a licensed operator. Licenses are not transferable.

The job record, kept two years

Keep a record of every job for at least two years: the date, the client's name and address, the branch of pest control, and the chemicals and treatment methods used. Restricted use applications need more under the Department of Agriculture's rule: formulation, percent active ingredient, target pest, dilution, total amount and area, time and date, location, the certified applicator and number, the site, and the restricted entry interval and whether posting and oral notification apply.

Restricted use reports and the school buffer

Certified restricted use applicators file an annual use report within 30 days after the year ends, with quantities, areas, dates and tax map keys. No restricted use pesticide may go on or within 100 feet of school property during school hours, weekdays 7:00 a.m. to 4:00 p.m., except whole structure fumigation. Keep records of the qualifications of anyone non-certified who handles restricted use products.

Termite inspections and service agreements

Termite inspection reports go on the Board's PC-9 form with a diagram showing termite evidence and damage, the inaccessible areas and why, and treatment recommendations, signed by a branch 1 or 3 operator or RME. Control service agreements are written and signed, with the inspection frequency, fees, expiry, treatment, and whether repairs are included; keep the reports two years after the agreement ends.

Vehicles and advertising

Put your company name and operator license number on service vehicles and in every ad. Never advertise 'termite proof' or 'government approved', and use 'guarantee', 'free inspection' or 'bonded' only with the terms the rules require.

From field notes to a finished Hawaii record

Note the branch, each chemical with its formulation, dilution and amount, the method, and the area covered. ReportDraft fills the Board's job record and, for restricted use work, the Department of Agriculture's extra items from the same notes.

Common mistakes

  • No branch of pest control on the job record.
  • Chemicals listed without the treatment method.
  • A restricted use job without the percent active ingredient or total area.
  • A termite inspection without the diagram or the inaccessible areas.
  • Ads or trucks without the operator license number.

Sources

Last reviewed October 16, 2026. Next review due January 16, 2027. This page explains published rules to help you write your report. It is not legal advice; the official text linked above governs.