LOCAL RULES

Tennessee pest control service report requirements

Your Tennessee pest control service report has 7 rules to meet. ReportDraft puts every one on your checklist and checks your draft before you sign.

  • Restricted use products: EPA registration number and time applied
  • A copy to the owner or tenant within 48 hours of asking; keep 2 years
  • Every product used according to its label
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Tennessee's Department of Agriculture rules (chapter 0080-09-04, revised December 2021) spell out what every commercial pesticide application record holds, how fast a customer can get a copy, and how termite and wood beetle work is contracted and treated. Here is each rule with a link to the official text, and what a Tennessee pest control service record should carry.

Last reviewed October 14, 2026 against the official sources listed below.

Pest control service reportTENNESSEE / SAMPLE

Sample notes, 113 words

Customer: Harold Bennett
2207 Willow Creek Rd
Date: 10/06/2026, applied 10:20am
Tech: Renee Park
License: 0045812
...
FREE PREVIEW OF THESE NOTES
92%of your draft is ready from these notes

We sorted 16 items into 6 sections and flagged 3 to fix soon.

  • Fix soonMonitoring and bait devices

    3 exterior rodent bait stations checked, 1 had feeding, rebaited, all locked

  • Fix soonPest activity and conditions: inside

    Mouse droppings under the kitchen sink

  • Fix soonPest activity and conditions: outside

    Gap under the garage side door, door sweep missing

7 Tennessee rules on your checklist, including restricted use products: EPA registration number and time applied.

Still to add

  • RecommendedNotes for service performed

Filled in for you

Property owner or tenant (first and last name)Harold Bennett
Service address2207 Willow Creek Rd
Service dateOct 6, 2026
Applicator (first and last name)Renee Park
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What Tennessee requires

  • Each application record gives the applicator's first and last name and certification numberTenn. Comp. R. & Regs. 0080-09-04-.06 (1), (3) (a)
  • Each application record gives the address where the application was made, the date, and the first and last name of the property owner or tenantTenn. Comp. R. & Regs. 0080-09-04-.06 (3) (c), (d), (j)
  • Each application record gives the trade name as it appears on the label, the target area, the target pest (for a mixture, which pest each pesticide targeted), the total amount applied, the percentage use dilution and the application rateTenn. Comp. R. & Regs. 0080-09-04-.06 (3) (b), (e) to (i)
  • For each restricted use pesticide application, the record also gives the EPA registration number and the time of applicationTenn. Comp. R. & Regs. 0080-09-04-.06 (3) (k)
  • Applicators give the property owner or tenant a copy of the application record within 48 hours of a request, and keep records for two years from the date of applicationTenn. Comp. R. & Regs. 0080-09-04-.06 (4), (5)
  • Before treating for wood destroying organisms, the company executes a written contract in duplicate with the inspection date and a graph of the property showing visible insects or damage, a transfer provision for later owners or renters, and a unique contract number; termite contracts include a one-year retreatment warranty, a contract without a damage guarantee says so in half-inch letters on the front, and contracted properties are inspected every yearTenn. Comp. R. & Regs. 0080-09-04-.08 (3) (a)
  • Termiticides are mixed and applied within a 10% variance of label directions; a less than complete treatment requires telling the customer the possible outcomes, a bold note in the contract initialed by the owner or tenant, and marking the untreated areas on the graph; new construction pretreatments are finished within 90 days after backfill unless the label says otherwiseTenn. Comp. R. & Regs. 0080-09-04-.08 (3) (b) 1.
  • Before treating active wood destroying beetles, the applicator explains the risks and alternatives such as replacing infested wood; a preventive beetle treatment of an existing structure is allowed only when at least five tested areas show wood moisture of at least 18%, with a written report of the findings for the contractTenn. Comp. R. & Regs. 0080-09-04-.08 (3) (b) 2.
  • For a fumigation with a pesticide poisonous to humans, a FUM or FUS licensee is present and in charge, a gas mask is on hand for each person, warning signs are posted at every entrance, guards keep people out, and the site is cleared of fumigant per the label before re-entryTenn. Comp. R. & Regs. 0080-09-04-.08 (1)
  • Applications that need certification are made only by a certified applicator or under the direct supervision of one certified in that category, always consistent with the label; applicators keep records available for inspection and give full information on how and with what any application was madeTenn. Comp. R. & Regs. 0080-09-04-.09 (1)
  • A restricted use pesticide is one identified as restricted on its EPA label or its Tennessee registration; all pesticides are kept as their labeling directs, in liquid-tight containers or structures protected from weather and secured against spillsTenn. Comp. R. & Regs. 0080-09-01-.02, -.03

The application record, line by line

For every custom application and every restricted use application, record the applicator's first and last name and certification number, the product's trade name as it appears on the label, the address, the date, the target area, the target pest, the total amount, the percentage use dilution and the application rate, and the first and last name of the owner or tenant.

When you mix products in one application, the record has to show which pest each product was for. A restricted use product also needs its EPA registration number and the time it went down.

Copies within 48 hours, records for two years

An owner or tenant who asks for the record of an application at their property gets a copy within 48 hours. Keep every application record for two years from the application date, available for the department's inspectors.

Termite and wood destroying organism contracts

Before treating, sign a contract in duplicate that includes the inspection date, a graph of the property marking visible insects or damage, a transfer clause and a unique number. A termite contract carries a one-year retreatment warranty, and one without a damage guarantee says so in half-inch letters on the front. Inspect contracted properties every year.

Stay within a 10% variance of the termiticide label. A partial treatment needs the customer told of the possible outcomes, a bold note in the contract initialed by the owner or tenant, and the untreated areas marked on the graph.

Wood beetles and fumigation

Before treating active wood destroying beetles, explain the risks and alternatives such as replacing the wood. Preventive beetle treatment of an existing building needs moisture readings of at least 18% in five or more spots, written up for the contract. Fumigation with a gas poisonous to people needs a FUM or FUS licensee on site, masks, posted warnings, guards and clearance before anyone goes back in.

From the truck to a finished Tennessee record

Jot down each product, how you mixed it, how much went out, where and for which pest, plus the owner's or tenant's full name. ReportDraft lays it out as Tennessee's record requires, keeps dilution and rate together, and flags restricted use products that still need a time and EPA number.

Common mistakes

  • Recording a tank mix without saying which pest each product was for.
  • Giving the rate but not the percentage use dilution.
  • Writing only the customer's last name.
  • A partial termite treatment with no initialed bold note in the contract.
  • Taking more than 48 hours to send a requested record.

Sources

Last reviewed October 14, 2026. Next review due January 14, 2027. This page explains published rules to help you write your report. It is not legal advice; the official text linked above governs.