LOCAL RULES

Virginia pest control service report requirements

Your Virginia pest control service report has 7 rules to meet. ReportDraft puts every one on your checklist and checks your draft before you sign.

  • Keep records two years; produce them within 72 hours of a written request
  • Every product used according to its label
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Virginia's Department of Agriculture and Consumer Services lists nine items every licensed pesticide business records for each application, general or restricted use, in 2VAC5-680-65. Here is each rule with a link to the official text, and what a Virginia pest control service record should hold.

Last reviewed October 14, 2026 against the official sources listed below.

Pest control service reportVIRGINIA / SAMPLE

Sample notes, 113 words

Customer: Harold Bennett
2207 Willow Creek Rd
Date: 10/06/2026, applied 10:20am
Tech: Renee Park
License: 0045812
...
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We sorted 16 items into 6 sections and flagged 3 to fix soon.

  • Fix soonMonitoring and bait devices

    3 exterior rodent bait stations checked, 1 had feeding, rebaited, all locked

  • Fix soonPest activity and conditions: inside

    Mouse droppings under the kitchen sink

  • Fix soonPest activity and conditions: outside

    Gap under the garage side door, door sweep missing

7 Virginia rules on your checklist, including keep records two years; produce them within 72 hours of a written request.

Still to add

  • Virginia lawCustomer telephone
  • Virginia lawType of application equipment used
  • RecommendedNotes for service performed

Filled in for you

Customer nameHarold Bennett
Service address2207 Willow Creek Rd
Service dateOct 6, 2026
Person making the applicationRenee Park
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What Virginia requires

  • Each application record gives the customer's name, address and telephone number, and the address or location of the site if different2VAC5-680-65 (1); 2VAC5-680-70 (1)
  • Each record gives the name and certification number of the person making the application, or the certification number of the supervising certified applicator2VAC5-680-65 (2)
  • For every pesticide applied, general or restricted use, the record gives the date, the sites treated and principal pests, the area treated, the brand or product name on the label, the EPA registration number, and the amounts of concentrate and diluent used, by weight or volume2VAC5-680-65 (3) to (8)
  • Each record gives the type of application equipment used2VAC5-680-65 (9)
  • Pesticide businesses keep all records for two years, open them to the commissioner during normal business hours on written request, and send records not readily available within 72 hours of a written request2VAC5-680-50
  • Certified applicators and registered technicians report any pesticide accident or incident that threatens people, public health or the environment to the Office of Pesticide Services by telephone within 48 hours, then in writing within 10 working days with the people involved, the pesticide, quantity spilled and containment, time, date and place, mitigation, and any nearby water at risk2VAC5-685-170
  • Anyone mixing or applying pesticides commercially in Virginia holds a pesticide business license or works for a licensed business; the business license does not replace the commercial applicator's certification2VAC5-680-30

The nine items on a Virginia record

Record the customer's name, address and telephone number, and the site address if different; the name and certification number of whoever applied (or the supervising certified applicator's number); the date; the sites treated and the principal pests; the area treated; the brand or product name on the label; the EPA registration number; the amounts of concentrate and diluent in the mix, by weight or volume; and the type of application equipment.

Two years, 72 hours

Keep every record for two years. The commissioner may inspect them during normal business hours after a written request, and anything not readily available goes out within 72 hours of that request, by email or online form if VDACS allows.

Accidents, spills and licensing

A pesticide accident or incident that threatens people, public health or the environment is phoned in to the Office of Pesticide Services within 48 hours and written up within 10 working days, including what spilled, how it was contained and any nearby water at risk. Everyone applying commercially holds a business license or works for a licensed business, on top of their own certification.

From the truck to a finished Virginia record

Note the customer's phone number, how much concentrate went into how much water, the area you covered and the sprayer or duster you used. ReportDraft fills all nine Virginia items and keeps concentrate and diluent together on each product line.

Common mistakes

  • No customer telephone number on the record.
  • Recording the finished spray volume but not the concentrate and diluent amounts.
  • Leaving off the type of equipment used.
  • A registered technician's record with no certification number at all.
  • Waiting more than 48 hours to phone in a spill.

Sources

Last reviewed October 14, 2026. Next review due January 14, 2027. This page explains published rules to help you write your report. It is not legal advice; the official text linked above governs.