LOCAL RULES

Arizona rental inspection report requirements

Your Arizona rental inspection report has 4 rules to meet. ReportDraft puts every one on your checklist and checks your draft before you sign.

  • A move-in form for existing damage
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Under Arizona's Residential Landlord and Tenant Act, the tenant gets a move-in form for recording existing damage, written notice that they may attend the move-out inspection, and an itemized list of deductions within 14 business days after the tenancy ends and they ask for it. Here is each rule with a link to the official text, and how to turn your walkthrough notes into a report that meets it.

Last reviewed October 8, 2026 against the official sources listed below.

Rental inspectionARIZONA / SAMPLE

Sample notes, 87 words

Move-in inspection
Address: 22 Cedar Court, Unit 4B, Phoenix, AZ
Date: 2026-09-30
Landlord: Pinecrest Property Management
Tenant: Jordan Lee and Priya Raman
...
FREE PREVIEW OF THESE NOTES
79%of your draft is ready from these notes

We sorted 13 items into 6 sections and flagged 5 to fix soon.

  • Fix soonLiving and dining areas

    Carpet has a stain near the sofa wall.

  • Fix soonKitchen

    Dishwasher not working.

  • Fix soonKitchen

    Counter chipped near the sink.

4 Arizona rules on your checklist, including a move-in form for existing damage.

Still to add

  • RecommendedNotes for entry and hallways
  • RecommendedNotes for laundry and utility

Filled in for you

Inspection typeMove-in
Rental unit address22 Cedar Court, Unit 4B, Phoenix, AZ
Inspection dateSep 30, 2026
Landlord or property managerPinecrest Property Management
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What Arizona requires

  • On move-in, the landlord gives the tenant a signed copy of the lease and a move-in form for specifying any existing damage to the unitArizona Revised Statutes s. 33-1321 (C)
  • On move-in, the landlord also gives the tenant written notice that they may be present at the move-out inspectionArizona Revised Statutes s. 33-1321 (C)
  • If the tenant asks, the landlord tells the tenant when the move-out inspection will take placeArizona Revised Statutes s. 33-1321 (C)
  • Within 14 days, not counting Saturdays, Sundays or legal holidays, after the tenancy ends, possession is returned and the tenant asks for it, the landlord gives the tenant an itemized list of all deductions with any amount due, by first class mail to the tenant's last known residence unless the tenant arranged otherwise in writingArizona Revised Statutes s. 33-1321 (D)
  • If the tenant does not dispute the deductions within 60 days after the itemized list is mailed, the list is final and further claims by the tenant are waivedArizona Revised Statutes s. 33-1321 (D)
  • A landlord who does not follow the itemized-list rules can owe the tenant the money due plus damages of twice the amount wrongfully withheldArizona Revised Statutes s. 33-1321 (E)
  • Deductions for damage rest on the tenant's duties, which include keeping their part of the premises as clean and safe as its condition permits, keeping plumbing fixtures as clean as their condition permits, and not deliberately or negligently damaging any part of the premisesArizona Revised Statutes s. 33-1341
  • The landlord states in writing the purpose of every nonrefundable fee or deposit; anything not designated nonrefundable is refundableArizona Revised Statutes s. 33-1321 (B)

At move-in

On move-in, the landlord gives the tenant a signed copy of the lease and a move-in form for specifying any existing damage to the unit, together with written notice that the tenant may be present at the move-out inspection.

If the tenant asks, the landlord tells the tenant when the move-out inspection will take place.

After move-out

Within 14 days, not counting Saturdays, Sundays or legal holidays, after the tenancy ends, possession is returned and the tenant asks for it, the landlord gives the tenant an itemized list of all deductions with any amount due, by first class mail to the tenant's last known residence unless the tenant arranged otherwise in writing.

If the tenant does not dispute the deductions within 60 days after the list is mailed, it is final. A landlord who does not follow these rules can owe the money due plus damages of twice the amount wrongfully withheld.

What deductions rest on

Deductions for damage rest on the tenant's duties, which include keeping their part of the premises as clean and safe as its condition permits, keeping plumbing fixtures as clean as their condition permits, and not deliberately or negligently damaging any part of the premises. A clear move-in record shows what was already there.

The purpose of every nonrefundable fee or deposit is stated in writing; anything not designated nonrefundable is refundable.

From walkthrough notes to a finished Arizona move-in form

Walk the unit room by room and note every item of existing damage. ReportDraft writes the notes up as a room-by-room move-in form with each item marked and the damage described.

On a move-in report, ReportDraft prints a notice to the tenant that they may be present at the move-out inspection and can ask when it will take place, followed by signature lines for the landlord and the tenant.

Common mistakes

  • Not giving the tenant a move-in form for recording existing damage.
  • Forgetting the written notice that the tenant may attend the move-out inspection.
  • Not telling the tenant when the move-out inspection is, after they asked.
  • Missing the 14 business day deadline for the itemized list of deductions.
  • Calling a fee nonrefundable without stating its purpose in writing.

Sources

Last reviewed October 8, 2026. Next review due January 8, 2027. This page explains published rules to help you write your report. It is not legal advice; the official text linked above governs.