LOCAL RULES

Kansas rental inspection report requirements

Your Kansas rental inspection report has 5 rules to meet. ReportDraft puts every one on your checklist and checks your draft before you sign.

  • A joint move-in inventory within five days
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The Kansas Residential Landlord and Tenant Act requires the landlord and tenant to inventory the rental together within five days of move-in, with a written, signed record of the condition of the premises, furnishings and appliances. Here is each rule with a link to the official text, and how to turn your walkthrough notes into an inventory that meets it.

Last reviewed October 8, 2026 against the official sources listed below.

Rental inspectionKANSAS / SAMPLE

Sample notes, 87 words

Move-in inspection
Address: 22 Cedar Court, Unit 4B, Topeka, KS
Date: 2026-09-30
Landlord: Pinecrest Property Management
Tenant: Jordan Lee and Priya Raman
...
FREE PREVIEW OF THESE NOTES
79%of your draft is ready from these notes

We sorted 13 items into 6 sections and flagged 5 to fix soon.

  • Fix soonLiving and dining areas

    Carpet has a stain near the sofa wall.

  • Fix soonKitchen

    Dishwasher not working.

  • Fix soonKitchen

    Counter chipped near the sink.

5 Kansas rules on your checklist, including a joint move-in inventory within five days.

Still to add

  • RecommendedNotes for entry and hallways
  • RecommendedNotes for laundry and utility

Filled in for you

Inspection typeMove-in
Rental unit address22 Cedar Court, Unit 4B, Topeka, KS
Inspection dateSep 30, 2026
Landlord or property managerPinecrest Property Management
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What Kansas requires

  • Within five days of the start of occupancy, or when possession is delivered, the landlord or their designated representative and the tenant jointly inventory the premisesKansas Statutes Annotated 58-2548
  • A written record is completed detailing the condition of the premises and any furnishings or appliances the landlord providesKansas Statutes Annotated 58-2548
  • Duplicate copies of the record are signed by the landlord and the tenant to show the inventory was completed, and the tenant is given a copyKansas Statutes Annotated 58-2548
  • At the end of the tenancy, the deposit may be applied to accrued rent and to damage from the tenant's failure to meet their duties and the rental agreement, itemized by the landlord in a written notice to the tenantKansas Statutes Annotated 58-2550 (b)
  • When keeping part of the deposit, the landlord returns the balance within 14 days after working out the charges, and never later than 30 days after the tenancy ends, possession is delivered and the tenant asks for it; without a request within 30 days, the landlord mails it to the tenant's last known addressKansas Statutes Annotated 58-2550 (b)
  • A landlord who does not follow these rules can owe the deposit due plus damages of one and a half times the amount wrongfully withheldKansas Statutes Annotated 58-2550 (c)
  • The tenant keeps their part of the premises as clean and safe as its condition permits, keeps plumbing fixtures as clean as their condition permits, and is responsible for damage caused by them or by people or pets there with their permissionKansas Statutes Annotated 58-2555

The joint move-in inventory

Within five days of the start of occupancy, or when possession is delivered, the landlord or their designated representative and the tenant jointly inventory the premises.

A written record is completed detailing the condition of the premises and any furnishings or appliances the landlord provides. Duplicate copies are signed by the landlord and the tenant to show the inventory was completed, and the tenant is given a copy.

The deposit at the end of the tenancy

The deposit may be applied to accrued rent and to damage from the tenant's failure to meet their duties and the rental agreement, itemized in a written notice to the tenant. Those duties include keeping their part of the premises as clean and safe as its condition permits, and responsibility for damage caused by them or by people or pets there with their permission.

When keeping part of the deposit, the landlord returns the balance within 14 days after working out the charges, and never later than 30 days after the tenancy ends, possession is delivered and the tenant asks for it. A landlord who does not follow these rules can owe one and a half times the amount wrongfully withheld.

From walkthrough notes to a finished Kansas inventory

Walk the unit together, room by room, and note the condition of each item, including furnishings and appliances the landlord provides. ReportDraft writes the notes up as a room-by-room record with each item marked.

On a move-in report, ReportDraft prints a line confirming that both sides sign to show the inventory was completed, with signature lines for the landlord or their representative and the tenant. Print two signed copies, one for each side, or let the tenant sign on your device and share the signed PDF.

Common mistakes

  • Doing the inventory alone instead of jointly with the tenant.
  • Waiting more than five days after the tenant moves in.
  • Leaving out the furnishings and appliances the landlord provides.
  • Not having both sides sign, or not giving the tenant a copy.
  • Holding the balance of the deposit past the 14-day and 30-day limits.

Sources

Last reviewed October 8, 2026. Next review due January 8, 2027. This page explains published rules to help you write your report. It is not legal advice; the official text linked above governs.