LOCAL RULES: RSA 540-A:6

New Hampshire rental inspection report requirements

Your New Hampshire rental inspection report has 4 rules to meet. ReportDraft puts every one on your checklist and checks your draft before you sign.

  • Written notice of the tenant's 5-day list
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In New Hampshire, the tenant has 5 days after moving in to give the landlord a written list of anything that needs repair, and the landlord must tell them so in writing. At move-out, deductions need a particular, itemized list with evidence. Here is each rule with a link to the official text, and how to turn your walkthrough notes into a record that supports it.

Last reviewed October 9, 2026 against the official sources listed below.

Rental inspectionNEW HAMPSHIRE / SAMPLE

Sample notes, 87 words

Move-in inspection
Address: 22 Cedar Court, Unit 4B, Concord, NH
Date: 2026-09-30
Landlord: Pinecrest Property Management
Tenant: Jordan Lee and Priya Raman
...
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We sorted 13 items into 6 sections and flagged 5 to fix soon.

  • Fix soonLiving and dining areas

    Carpet has a stain near the sofa wall.

  • Fix soonKitchen

    Dishwasher not working.

  • Fix soonKitchen

    Counter chipped near the sink.

4 New Hampshire rules on your checklist, including written notice of the tenant's 5-day list.

Still to add

  • RecommendedNotes for entry and hallways
  • RecommendedNotes for laundry and utility

Filled in for you

Inspection typeMove-in
Rental unit address22 Cedar Court, Unit 4B, Concord, NH
Inspection dateSep 30, 2026
Landlord or property managerPinecrest Property Management
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What New Hampshire requires

  • The landlord gives the tenant written notice that a written list of conditions in the rental unit in need of repair or correction, if any, should be given to the landlord within 5 days of occupancyNew Hampshire RSA 540-A:6, I (c)
  • On receiving a deposit not paid by check, the landlord gives a signed receipt stating the amount and where it is held, with the same 5-day noticeNew Hampshire RSA 540-A:6, I (b) and (c)
  • The landlord returns the deposit, with any interest due, within 30 days after the tenancy endsNew Hampshire RSA 540-A:7, I
  • Deductions for damage come with a written, itemized list stating with particularity the repair needed for each item, and satisfactory evidence that the repairs have been or will be done, such as receipts for materials and labor estimates, bills or invoicesNew Hampshire RSA 540-A:7, I
  • Repair costs may be deducted only for damage excluding reasonable wear and tearNew Hampshire RSA 540-A:7, I
  • On request, the landlord tells the tenant where the deposit is held, the account number, the amount and the interest rate, and lets the tenant examine their deposit recordsNew Hampshire RSA 540-A:6, IV (b)

Move-in: the 5-day list

The landlord gives the tenant written notice that a written list of conditions in need of repair or correction, if any, should be given to the landlord within 5 days of occupancy.

When a deposit is not paid by check, the landlord also gives a signed receipt stating the amount and where it is held, with the same notice.

Move-out: return and deductions

The landlord returns the deposit, with any interest due, within 30 days after the tenancy ends. Repair costs may be deducted only for damage beyond reasonable wear and tear.

Deductions come with a written, itemized list stating with particularity the repair needed for each item, and satisfactory evidence that the repairs have been or will be done, such as receipts, estimates, bills or invoices. On request, the landlord shows the tenant where the deposit is held and lets them examine the records.

From walkthrough notes to a finished New Hampshire record

Walk the unit room by room before move-in and note each item, with photos. On a move-in report, ReportDraft prints the notice about the tenant's 5-day list of conditions needing repair, followed by signature lines for the landlord and the tenant.

At move-out, a report on the same rooms and items shows what changed, which is the basis for describing each repair with particularity.

Common mistakes

  • Not telling the tenant in writing about the 5-day list of conditions needing repair.
  • Giving a cash deposit receipt without the place the deposit is held.
  • Itemizing deductions without saying what repair each item needs.
  • Deducting without receipts, estimates, bills or invoices as evidence.
  • Missing the 30-day deadline.

Sources

Last reviewed October 9, 2026. Next review due January 9, 2027. This page explains published rules to help you write your report. It is not legal advice; the official text linked above governs.