LOCAL RULES

Virginia security deposit statement requirements

Your Virginia security deposit statement has 2 rules to meet. ReportDraft puts every one on your checklist and checks your draft before you sign.

  • A written disposition statement with itemized damages within 45 days
  • Itemized records of every deduction kept for two years
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Virginia gives a landlord 45 days after the tenancy ends or the tenant moves out, whichever is later, to give a written security deposit disposition statement with an itemized list of damages.

Last reviewed October 23, 2026 against the official sources listed below.

Security deposit statementVIRGINIA / SAMPLE

Sample notes, 123 words

Move-out statement
Rental unit: 410 Maple Avenue, Apt 3, Richmond, VA
Landlord: Pinecrest Property Management
Tenants: Jordan Lee and Priya Raman
Moved out Oct 31, 2026, keys returned. Lease ended Oct 31, 2026.
...
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We found 4 deductions totaling $577.40: refund due to the tenant $1,222.60.

2 Virginia rules on your checklist, including a written disposition statement with itemized damages within 45 days.

Still to add

  • RecommendedNotes for move-out condition
  • RecommendedNotes for refund and questions

Filled in for you

Landlord or property managerPinecrest Property Management
Tenant namesJordan Lee and Priya Raman
Rental unit address410 Maple Avenue, Apt 3, Richmond, VA
Tenant's forwarding address88 Elm Street, Nampa, ID 83651
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What Virginia requires

  • After the move-out inspection, the landlord gives the tenant a written security deposit disposition statement with an itemized list of damages, within 45 days after the tenancy ends or the tenant moves out, whichever is laterCode of Virginia s. 55.1-1226 (G) ยท Code of Virginia s. 55.1-1226 (A)
  • The landlord keeps itemized records of every deduction from each tenant's deposit for the preceding two years, and lets the tenant inspect them during normal business hoursCode of Virginia s. 55.1-1226 (F)
  • The deposit may be applied to damage the landlord suffered from the tenant's failure to meet their obligations, less reasonable wear and tearCode of Virginia s. 55.1-1226 (A)
  • If the landlord finds more damage after the deposit disposition, the tenant may use a copy of the move-out report as evidence that it was not there at the move-out inspectionCode of Virginia s. 55.1-1226 (G)
  • Within five days after the tenant moves in, the landlord gives the tenant a written report itemizing the damage to the unit that exists at the time of occupancyCode of Virginia s. 55.1-1214 (A)

The 45-day disposition statement

After the move-out inspection, give the tenant a written security deposit disposition statement with an itemized list of damages, within 45 days after the tenancy ends or the tenant moves out, whichever is later.

Reasonable wear and tear

The deposit may be applied to damage the landlord suffered from the tenant not meeting their obligations, less reasonable wear and tear.

Move-in and move-out reports

Within five days after the tenant moves in, the landlord gives a written report itemizing the damage that exists at the start. If the landlord finds more damage after the deposit disposition, the tenant may use a copy of the move-out report as evidence that it was not there at the move-out inspection.

Two years of records

Keep itemized records of every deduction from each tenant's deposit for the preceding two years, and let the tenant inspect them during normal business hours.

Common mistakes

  • Counting 45 days from the lease end when the tenant moved out later.
  • Charging reasonable wear and tear as damage.
  • Finding damage after the statement is sent and adding it without checking the move-out report.
  • Not keeping the itemized deduction records for two years.

Sources

Last reviewed October 23, 2026. Next review due January 23, 2027. This page explains published rules to help you write your report. It is not legal advice; the official text linked above governs.