TEMPLATE

Virginia security deposit statement template

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Your Virginia security deposit statement has 2 rules to meet. ReportDraft puts every one on your checklist and checks your draft before you sign.

  • A written disposition statement with itemized damages within 45 days
  • Itemized records of every deduction kept for two years

A security deposit statement template set up for Virginia. In Word and PDF.

See a free preview filled from sample notes

REPORTDRAFT.COM
Virginia Security deposit statement Template
Landlord or property manager
Tenant names
Rental unit address
Tenant's forwarding address
Date the tenant moved out
Date of this statement
Security deposit held
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Virginia rules for this report

These rules are about how and when you report, not the template's fields. Check them before you deliver.

  • After the move-out inspection, the landlord gives the tenant a written security deposit disposition statement with an itemized list of damages, within 45 days after the tenancy ends or the tenant moves out, whichever is laterCode of Virginia s. 55.1-1226 (G) ยท Code of Virginia s. 55.1-1226 (A)
  • The landlord keeps itemized records of every deduction from each tenant's deposit for the preceding two years, and lets the tenant inspect them during normal business hoursCode of Virginia s. 55.1-1226 (F)
  • The deposit may be applied to damage the landlord suffered from the tenant's failure to meet their obligations, less reasonable wear and tearCode of Virginia s. 55.1-1226 (A)
  • If the landlord finds more damage after the deposit disposition, the tenant may use a copy of the move-out report as evidence that it was not there at the move-out inspectionCode of Virginia s. 55.1-1226 (G)
  • Within five days after the tenant moves in, the landlord gives the tenant a written report itemizing the damage to the unit that exists at the time of occupancyCode of Virginia s. 55.1-1214 (A)

What is in it

  • Itemized deductionsDeduction, Why it is charged, Supported by, Amount
  • Move-out conditionTwo to four sentences from the notes on the unit's condition at move-out compared with move-in, including anything noted as normal wear and tear and not charged, and photos if the notes mention them. Never state amounts.
  • Refund and questionsHow the refund is paid or the balance should be paid, and where (from the notes, such as a check mailed to the forwarding address), and that the tenant may contact the landlord with questions. Never state amounts: the accounting table shows them.

Rules last reviewed October 23, 2026. Read the full Virginia security deposit statement requirements.