LOCAL RULES

West Virginia security deposit statement requirements

Your West Virginia security deposit statement has 2 rules to meet. ReportDraft puts every one on your checklist and checks your draft before you sign.

  • The written itemization within 60 days (or 45 after a new tenant moves in)
  • The tenant's accurate forwarding address
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West Virginia gives a landlord 60 days after the tenancy ends, or 45 days after a new tenant moves in if that is sooner, to return the deposit with a written itemization of the damages or charges.

Last reviewed October 23, 2026 against the official sources listed below.

Security deposit statementWEST VIRGINIA / SAMPLE

Sample notes, 123 words

Move-out statement
Rental unit: 410 Maple Avenue, Apt 3, Charleston, WV
Landlord: Pinecrest Property Management
Tenants: Jordan Lee and Priya Raman
Moved out Oct 31, 2026, keys returned. Lease ended Oct 31, 2026.
...
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We found 4 deductions totaling $577.40: refund due to the tenant $1,222.60.

2 West Virginia rules on your checklist, including the written itemization within 60 days (or 45 after a new tenant moves in).

Still to add

  • RecommendedNotes for move-out condition
  • RecommendedNotes for refund and questions

Filled in for you

Landlord or property managerPinecrest Property Management
Tenant namesJordan Lee and Priya Raman
Rental unit address410 Maple Avenue, Apt 3, Charleston, WV
Tenant's forwarding address88 Elm Street, Nampa, ID 83651
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What West Virginia requires

  • The deposit, minus any deductions, goes to the tenant with a written itemization of the damages or charges within the notice period: 60 days after the tenancy ends, or 45 days after a new tenant moves in, whichever is shorterW. Va. Code s. 37-6A-2 (a) ยท W. Va. Code s. 37-6A-1 (7) (notice period)
  • The deposit and notices go by personal delivery or by mail to the tenant's last known or forwarding address; the tenant is responsible for giving an accurate address, and returned mail is held six months for collectionW. Va. Code s. 37-6A-2 (g)
  • The deposit may cover only rent due with reasonable late charges in the agreement, damages from the tenant's breach less reasonable wear and tear, unpaid utilities the landlord paid for the tenant, reasonable costs of removing and storing the tenant's belongings, and other damages or charges in the rental agreement, such as a contractor's repair of tenant damageW. Va. Code s. 37-6A-2 (b)
  • Where damage exceeds the deposit and needs an outside contractor, the landlord tells the tenant in writing within the notice period and then has 15 more days to itemize the damage and repair costW. Va. Code s. 37-6A-2 (c)
  • The landlord keeps itemized records of each tenant's deductions for one year after the tenancy ends, and lets the tenant inspect or have a copy within 72 hours of a written requestW. Va. Code s. 37-6A-3

60 days, or 45 after a new tenant

The deposit, minus any deductions, goes to the tenant with a written itemization of the damages or charges within the notice period: 60 days after the tenancy ends, or 45 days after a new tenant moves in, whichever is shorter.

What the deposit covers

Only rent due with reasonable late charges in the agreement, damages from the tenant's breach less reasonable wear and tear, unpaid utilities the landlord paid for the tenant, reasonable costs of removing and storing the tenant's belongings, and other damages or charges in the rental agreement.

When a contractor is needed

Where damage exceeds the deposit and needs an outside contractor, tell the tenant in writing within the notice period; you then have 15 more days to itemize the damage and repair cost.

Delivery and records

The deposit and notices go by personal delivery or by mail to the tenant's last known or forwarding address, and returned mail is held six months for collection. Keep itemized records of each tenant's deductions for one year, and let the tenant inspect or copy them within 72 hours of a written request.

Common mistakes

  • Counting 60 days when a new tenant moved in earlier and 45 days applies.
  • Charging reasonable wear and tear.
  • Waiting on a contractor without telling the tenant in writing within the notice period.
  • Not keeping the deduction records for a year.

Sources

Last reviewed October 23, 2026. Next review due January 23, 2027. This page explains published rules to help you write your report. It is not legal advice; the official text linked above governs.