TEMPLATE

West Virginia security deposit statement template

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Your West Virginia security deposit statement has 2 rules to meet. ReportDraft puts every one on your checklist and checks your draft before you sign.

  • The written itemization within 60 days (or 45 after a new tenant moves in)
  • The tenant's accurate forwarding address

A security deposit statement template set up for West Virginia, with fields for the date a new tenant moved in. In Word and PDF.

See a free preview filled from sample notes

REPORTDRAFT.COM
West Virginia Security deposit statement Template
Landlord or property manager
Tenant names
Rental unit address
Tenant's forwarding address
Date the tenant moved out
Date of this statement
Security deposit held
Date a new tenant moved in
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West Virginia rules for this report

These rules are about how and when you report, not the template's fields. Check them before you deliver.

  • The deposit, minus any deductions, goes to the tenant with a written itemization of the damages or charges within the notice period: 60 days after the tenancy ends, or 45 days after a new tenant moves in, whichever is shorterW. Va. Code s. 37-6A-2 (a) ยท W. Va. Code s. 37-6A-1 (7) (notice period)
  • The deposit and notices go by personal delivery or by mail to the tenant's last known or forwarding address; the tenant is responsible for giving an accurate address, and returned mail is held six months for collectionW. Va. Code s. 37-6A-2 (g)
  • The deposit may cover only rent due with reasonable late charges in the agreement, damages from the tenant's breach less reasonable wear and tear, unpaid utilities the landlord paid for the tenant, reasonable costs of removing and storing the tenant's belongings, and other damages or charges in the rental agreement, such as a contractor's repair of tenant damageW. Va. Code s. 37-6A-2 (b)
  • Where damage exceeds the deposit and needs an outside contractor, the landlord tells the tenant in writing within the notice period and then has 15 more days to itemize the damage and repair costW. Va. Code s. 37-6A-2 (c)
  • The landlord keeps itemized records of each tenant's deductions for one year after the tenancy ends, and lets the tenant inspect or have a copy within 72 hours of a written requestW. Va. Code s. 37-6A-3

What is in it

  • Itemized deductionsDeduction, Why it is charged, Supported by, Amount
  • Move-out conditionTwo to four sentences from the notes on the unit's condition at move-out compared with move-in, including anything noted as normal wear and tear and not charged, and photos if the notes mention them. Never state amounts.
  • Refund and questionsHow the refund is paid or the balance should be paid, and where (from the notes, such as a check mailed to the forwarding address), and that the tenant may contact the landlord with questions. Never state amounts: the accounting table shows them.

Rules last reviewed October 23, 2026. Read the full West Virginia security deposit statement requirements.