Oregon workplace safety inspection report template

Set up for Oregon

• Inspections are conducted by persons trained in hazard identificationOAR 437-001-0765 (7)

Also required in Oregon

These rules are about how and when you report, not the template's fields. Check them before you deliver.

• Every public or private employer establishes and administers a safety committee or holds safety meetings, as the rules require for its size and kind of workORS 654.176 (2025 edition) · OAR 437-001-0765 (1)
• The safety committee sets procedures for workplace safety and health inspections, done quarterly by employer and employee representatives at primary fixed, office, and auxiliary or satellite locations, and as often as the committee decides at mobile, infrequently visited or other sitesOAR 437-001-0765 (7), Table 2 · ORS 654.182 (1) (d) (A)
• All places of employment are inspected by a qualified person as often as the operation or equipment requires, and defective equipment or unsafe conditions found are replaced, repaired or remedied promptlyOAR 437-001-0760 (7) (a)
• The safety committee has procedures for reviewing inspection reports and making recommendations to managementOAR 437-001-0765 (8)
• Safety committee meeting records, kept three years, include the hazards discussed, recommendations for corrective action with a reasonable date by which management agrees to respond, and the person responsible for follow-upOAR 437-001-0765 (6)
• Wherever the safety code requires an inspection report, a written and dated report, signed by the person or persons making the inspection, is keptOAR 437-001-0760 (7) (b)

What is in it

• Housekeeping and walking surfacesFloors, aisles and walkways clear, dry and in good repair, Stairs, handrails and guardrails, Storage, stacking and racking stable, Lighting adequate for the work
• Exits and emergency equipmentExit routes and exit doors clear, unlocked and marked, Exit signs and emergency lighting working, Emergency plan, alarms and assembly point posted and known, Eyewash stations and emergency showers where needed
• Fire preventionFire extinguishers in place, charged, inspected and unobstructed, Flammable and combustible materials stored safely, Sprinkler heads clear, with storage kept below them, Compressed gas cylinders secured and capped
• ElectricalElectrical panels closed, labeled and with clear access, Extension cords and power strips used properly and undamaged, Outlets, switches and cover plates; GFCI protection near water
• Machinery, tools and powered equipmentMachine guards in place and working, Lockout and tagout devices and procedures available and used, Hand and power tools in good condition, Forklifts and powered equipment: daily checks done, operators trained
• Hazardous productsContainers labeled, Safety data sheets current and available, Chemicals stored and separated safely; spill supplies on hand, Ventilation and exhaust working
• Personal protective equipmentRequired PPE available and in good condition, PPE worn where required
• Ladders, heights and material handlingLadders and step stools in good condition and used correctly, Work at height: guardrails or fall protection, Manual lifting and workstation ergonomics
• First aid, postings and recordsFirst aid kits stocked; first aid attendants or trained workers available, Required safety postings and notices displayed
• Corrective actionsHazard and location, Corrective action, Responsible, Due, Status
• Items from earlier inspectionsItems from earlier inspections or reports, and whether each has been fixed.

Rules last reviewed October 11, 2026. Read the full Oregon workplace safety inspection report requirements.